Leasing Operations Executive

1 week ago

Makati, Philippines La Theoz Full time

Company Overview La Theoz Real Estate Solution Services Inc. is a growing real estate company committed to excellence in property management, sales, and leasing operations. We're looking for a dedicated and detail‑oriented Leasing Operations Executive to join our in‑office team and support our expanding leasing department. About The Role This office‑based operations role (not WFH) will serve as the administrative backbone of the Leasing Department, ensuring leasing contracts, listings, and documentation are accurate, organized, and efficiently executed. The Successful Candidate Will Manage lease contracts and renewals Organize and maintain digital and physical files Post and update listings across major online portals Coordinate with landlords, tenants, agents, and building management Oversee move‑in/move‑out activities and after‑sales coordination Position Title Leasing Operations Executive Work Setup On‑Site (Makati / Pasay Office) Not Remote Reports To COO / Leasing Director / CEO Salary Range 25,000 - 35,000 + Allowances & Bonuses Hiring Status Immediate Key Responsibilities Contracts & Renewals Draft and finalize lease contracts, renewals, and termination letters Track lease expirations and send renewal reminders Coordinate with landlords and tenants for documentation and signatures Secure notarization and maintain contract tracker Document Filing & Organization Maintain physical and Google Drive folders per property File IDs, permits, receipts, and checklists accurately Submit weekly summaries to COO and CEO Property Listings & Portal Management Upload/update listings on Lamudi, DotProperty, Carousell, FB Marketplace Ensure accuracy of rates, descriptions, and visuals Remove inactive units and refresh active listings weekly Stakeholder Coordination Communicate with landlords and tenants regarding lease status Assist tenants with move‑in/move‑out documents and processes Support leasing agents with scheduling and follow‑ups Building Administration Liaison Secure permits, clearances, and billing documents Coordinate repairs, maintenance, and inspections Ensure unit readiness and building compliance After‑Sales Coordination Monitor tenant issues and coordinate with service teams (e.g. La Sparkz) Maintain a unit status log (vacant, occupied, under maintenance) Ideal Candidate Profile Experience in leasing admin or property management Understands lease contracts, renewals, and coordination processes Familiar with online real estate portals Resides within Metro Manila (Makati / Pasay preferred) Highly organized, proactive, and trustworthy Location: La Theoz Makati, National Capital Region, Philippines #J-18808-Ljbffr

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