Executive Assistant to the CEO
13 hours ago
Executive Assistant to the CEO (Metro Manila | Hybrid Role) Hybrid - Makati 1-3 Yrs Exp Bachelor Full-time Share Job Description To hire a qualified, trustworthy, and dynamic Executive Assistant (EA) who will serve as the right hand of the CEO , ensuring smooth coordination of business, administrative, and creative functions across all brands: Position Title: Executive Assistant to the CEO Type: Full-Time (Hybrid; Office + Travel) Reports To: CEO – Ms. Dorie “Realtor Queen / Visionary Queen” Pizarra Preferred Gender: Female Age Range: 24–35 years old (mature, professional, and reliable) Start Date: Immediate Overall Role Purpose The Executive Assistant will support the CEO in managing her day-to-day activities, meetings, brand visibility, and operations. She must be highly organized, loyal, proactive, calm under pressure , and capable of handling both business and personal tasks with full confidentiality. Key Responsibilities Executive Support Manage CEO’s calendar, schedule, and appointments. Screen and respond to calls, messages, and emails on behalf of the CEO. Organize meetings, take minutes, and track follow-ups. Maintain confidentiality in all communications. Operations Coordination Coordinate with internal departments (HR, Marketing, Leasing, Finance) for updates and task progress. Track deliverables and deadlines for CEO-assigned projects. Assist in document filing, scanning, contracts, and internal reports. Travel & Event Assistance Arrange and accompany the CEO during property tours, events, and meetings. Prepare travel itineraries, bookings, and logistical requirements. Ensure the CEO is ready for all public or client-facing events. Creative & Branding Support Help during photo/video shoots , vlogging , and content creation for social media. Use Canva and CapCut for light editing and assist the marketing team. Uphold the CEO’s personal brand — “Realtor Queen / Visionary Queen.” Administration & Filing Maintain updated records of CEO’s files, notes, and correspondence. Organize digital systems using Google Drive, ClickUp, and GHL . Prepare official letters, memos, and reports when needed. Desired Wealth Dynamic Type The EA must complement the CEO’s STAR dynamic. Preferred profiles are: STEEL (organized, detail-oriented, disciplined) TEMPO (grounded, calm, relationship-oriented) These dynamics will balance the CEO’s high creativity and fast-paced energy . Candidate Qualifications Bachelor’s degree in Business, Marketing, or related field. Minimum 2 years experience as an Executive Assistant or Administrative Officer. Strong organizational and communication skills. Confident but humble; respectful and loyal. Proficient in Google Workspace, Canva, CapCut, and ClickUp. Must be flexible with work hours, willing to travel, and work closely with the CEO. Fluent in English and Filipino. Professional in appearance and behavior. PreviewHR Executive Reply 0 Times Today Working Location If the position requires you to work overseas, please be vigilant and beware of fraud. If you encounter an employer who has the following actions during your job search, please report it immediately withholds your ID, requires you to provide a guarantee or collects property, forces you to invest or raise funds, collects illicit benefits, or other illegal situations. Tips Some of our features may not work properly on your device. #J-18808-Ljbffr
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