Executive Assistant to CEO

2 weeks ago

Makati, Philippines IM Agency Full time

Company Description

IM Agency is a premier Talent & Modeling Agency in the Philippines, committed to delivering exceptional talent to various media platforms. Representing models from the Philippines and other continents, IM Agency stands as one of the most respected agencies in the industry today.


Role Description

The Executive Assistant (EA) to the CEO provides high-level administrative and project coordination support to ensure the CEO can focus on strategic direction across all subsidiaries of IM Creative Holdings. Beyond managing the CEO’s daily schedule and communication, the EA plays a pivotal role in coordinating cross-subsidiary projects—from talent management initiatives, to creative production deliverables, to training and events.




Qualifications

-Bachelor's degree in Business Administration, Communications, or a related field is preferred
-At least 3–5 years of experience in executive assistance, project coordination, or operations.
-Preferred exposure to creative industries (talent, fashion, media, events, advertising).
-Experience working with C-level executives or founders is an advantage.
-Skills in Executive Administrative Assistance and Executive Support
-Proficiency in Diary Management and preparing Expense Reports
-Experience in Administrative Assistance
-Strong organizational and time management skills
-Ability to perform tasks with a high level of accuracy and confidentiality
-Excellent written and verbal communication skills
-Ability to work both independently and collaboratively


Responsibilities

Executive & Administrative Support

-Manage the CEO’s calendar, appointments, travel, and priorities.
-Prepare board decks, reports, and communications for internal and external stakeholders.
-Handle confidential information with discretion and professionalism.
-Serve as liaison between CEO and internal/external contacts.


Project Coordination Across Subsidiaries

-Manage the CEO’s calendar, appointments, travel, and priorities.
-Prepare board decks, reports, and communications for internal and external stakeholders.
-Handle confidential information with discretion and professionalism.
-Serve as liaison between CEO and internal/external contacts.


Organizational & Strategic Support

-Monitor execution of board and CEO directives, ensuring accountability across teams.
-Conduct research (industry trends, competitors, partners) and prepare briefs to aid decision-making.
-Assist in implementing corporate strategies (e.g., Project Genesis) by ensuring alignment of subsidiary outputs with IM CHi’s overall goals.

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