Executive Assistant

2 days ago

Philippines Assist World Full time

Join to apply for the Executive Assistant role at Assist World We are seeking a Personal & Executive Virtual Assistant to support a multi‑business entrepreneur overseeing several ventures. The focus is on personal organization, email management, and light executive tasks . This role requires excellent multitasking, adaptability across industries, and comfort using AI tools to streamline tasks. Key Responsibilities Manage and organize multiple email inboxes across businesses (initial cleanup + ongoing management). Calendar management, scheduling, and reminders. Use AI tools (ChatGPT, Claude, Superhuman, email cleanup tools, etc.) to optimize workflows. Communicate effectively and switch between multiple brand/business contexts. Must‑Have Skills & Requirements 5+ years of bookkeeping or accounting VA experience (preferably with multi‑entity or multi‑location businesses). QuickBooks Online proficiency and XERO (daily use, reconciliations, reporting). Solid understanding of GAAP principles . Experience managing COGS, AP/AR, payroll allocations, and reconciliations . Previous experience with U.S.-based businesses . Attention to detail and ability to spot discrepancies. Confidentiality and reliability . Nice‑to‑Have (Strongly Preferred) Familiarity with multi‑location consolidations (rolling up P&L, balance sheets, cash flow). Familiarity with project management/collaboration tools (Notion, Motion, Airtable, Slack). Certified Bookkeeper (CB) or QuickBooks ProAdvisor certification . Strong communication skills (reporting to leadership). Familiarity with ecommerce accounting and monthly reporting. CPA designation (or in‑progress), with deep knowledge of U.S. tax returns and tax code . Ability to support tax preparation and collaborate with tax advisors. Bachelor’s degree in Accounting, Finance, or related field. Experience in financial forecasting, budgeting, and process improvement . Prior experience in a fast‑paced, growing multi‑partner business . Seniority Level Executive Employment Type Full‑time Job Function Accounting / Auditing and Finance Industries Business Consulting and Services #J-18808-Ljbffr

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