Executive Assistant

3 weeks ago

Philippines York Hamilton Corporate Partners Full time

Overview We’re looking for a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to the executive team. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment. Job Title: Executive Assistant Location: Remote Start Date: Immediate Job Type: Full-Time (40 hours per week) Key Responsibilities Provide day-to-day executive support, including managing calendars, scheduling meetings, and coordinating appointments. Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives. Manage email communications and follow-ups, ensuring timely responses and prioritisation of tasks. Support meeting preparation — compile agendas, take minutes, and ensure action items are tracked and completed. Handle confidential information with discretion and professionalism. Liaise with internal teams and external stakeholders to ensure smooth communication and workflow. Assist with project coordination, reporting, and document management as required. Manage office-related administrative tasks and maintain efficient filing and record systems. Support general business operations and ad-hoc duties as directed by management. Qualifications Studies in Business Administration or related field Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role Exceptional organisational and time management skills with strong attention to detail Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask, prioritise, and adapt in a fast-paced environment Strong sense of professionalism, confidentiality, and discretion A proactive, intuitive and can-do approach, always two steps ahead Application Process To apply, please submit the following to and use the email subject “Applicant: Executive Assistant": Updated resume Cover letter 1-minute Introduction Video Photo of work setup at home Screenshot of laptop specs and speedtest *Note: incomplete applications will not be considered Pre-hiring Readiness (not mandatory but helpful) To Help Us Move Quickly Through The Hiring Process, It Would Be Beneficial If You Already Have The Following Available or Prepared: 3 character references (preferably from a current or previous lead/manager) Valid copy of NBI Clearance (for Filipino candidates) Valid copy of Police Clearance Certificate (for non-Filipino candidates) #J-18808-Ljbffr

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