PERMANENT_AO II_OSEC-DSWDB-ADOF2-5-2019_AS_DSWD CO

Place of Assignment: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City Place of Examination and Interview: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City ADMINISTRATIVE OFFICER II Item Number: OSEC-DSWDB-ADOF2-5-2019 Compensation: SG 11 (Php 30,024.00) Place of Assignment: Administrative Service CSC-PRESCRIBED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: None required Experience: None required Eligibility: Career Service Professional/Second (2nd) Level Eligibility PREFERRED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: Four (4) hours of relevant procurement training Experience: One (1) year of relevant procurement experience Eligibility: Career Service Professional/Second (2nd) Level Eligibility JOB DESCRIPTION The staff shall perform the functions of a procurement Officer and will be under the general supervision of the PMD Chief and will do other related tasks that may be assigned. Functions and Responsibilities: Timely review the Purchase Request (PR) submitted by the Offices, Bureaus, Services, and Units (OBSUs) that may be assigned to him/her, as to completeness of documentary requirements and technical specifications; Conduct marker validation to verify the market scoping prepared by end-user; Prepare Request for Quotation (RFQ), invite prospective supplier’s/service providers, contractors, or consultants to participate in the procurement process; Secure quotations and proposals from eligible supplier’s/service providers, contractors or consultants with the prescribed timeline; Develop and maintain an effective monitoring and filing system for his/her own account or projects handled; Prepare usual correspondences to OBSUs relative to the procurement at hand; Generate data or report relative to specific projects handled, as may be required; Provides technical assistance to OBSUs relative to technical specifications preparation, provide inputs in the project proposals or terms of reference (TOR) when needed, among others; Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief or the AS-Director. Job Outputs: Request for Quotations; Endorsement to Bids and Award Committee Purchase Request Action Form General Correspondences Notice of Meeting and Agenda Minutes of the Meeting Other Reports, as maybe required. CRITERIA FOR EVALUATION Education: 25% Training: 10% Experience: 25% Written Examination: 25% IQ Test: 10% Technical Exam: 15% Interview: 10% Performance Review: 5% Initial Shortlisting: Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE) Final Shortlisting: Top five (5) highest rating but overall rating should not be less than 80%. APPLICATION REQUIREMENTS Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. Authenticated or photocopy of Transcript of Records (TOR). Photocopy of relevant Training/Seminar Certificates; Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable); Copies of Appropriate Eligibility: Reminders: In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email. EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. DATA PRIVACY POLICY All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. #J-18808-Ljbffr