Executive Assistant

This is a remote position.

8 hours a day / 40 hours a week Work Schedule: 9AM - 6PM EST with a 1 hr unpaid break

What will I be responsible for delivering?
1. Executive Support

• Provide high-level administrative support to the Co-CEO including calendar, travel, inbox, and meeting management across multiple time zones.

• Anticipate the Co-CEO's needs and proactively manage schedules, ensuring focus on strategic priorities.

• Act as a key liaison between the Co-CEO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.

• Lead note taking during executive meetings, ensuring follow-ups and key action are tracked.

2. Global Coordination & Communication

• Facilitate smooth communication across the global executive team, Board, and key investors, ensuring alignment and timely information flow.

• Prepare briefing materials, agendas, and pre-reads for global leadership meetings, Board sessions, investor presentations and external engagements.

• Draft and manage internal communications from the Co-CEO, including all-staff updates, strategic announcements and executive messages.

3. Project & Workflow Management

• Track and help drive completion of key Co-CEO initiated projects and follow-ups with internal teams.

• Manage and coordinate project plans and timelines for major cross-functional initiatives, particularly those related to product development.

• Coordinate inputs and reporting for Board and Executive and Founder Team (EFT) meetings, ensuring timely and accurate deliverables.

• Assist in compiling, formatting, and editing presentations, investor packs, reports, and strategic documentation.

4. Operational Excellence

• Support the Co-CEO by streamlining admin processes and ensuring the Co-CEO's bandwidth is preserved for high-value work.

• Manage expenses for the Co-CEO and coordinate approvals.

• Coordinate with regional teams across APAC, EMEA, and the Americas to align Co-CEO planning with global business needs.

• Maintain effective systems and documentation for executive communications, meeting cadences and recurring operating rhythms.

5. Discretion & Relationship Management

• Handle confidential and sensitive matters with discretion, tact, and integrity.

• Build strong working relationships with senior executives, Board members, and external partners, representing the Co-CEO's office with professionalism and trust.

• Facilitate an efficient, respectful and highly-integrity interface between the Co-CEO and the wider organization.

What do I need to bring?

• Proactive, solution-oriented, and able to work independently in a remote-first, dynamic, high-growth environment.

• Highly organized with strong attention to detail and time management under pressure.

• Strong written and verbal communication skills.

• High emotional intelligence and professional maturity.

• Ability to juggle priorities and coordinate across complex global environments.

• 5+ years in a senior Executive Assistant or Chief of Staff-type role supporting a CEO or C-suite executive.

• Experience in a high-growth, fast-paced tech, media, or advertising environment preferred.

• Proven ability to support global operations, across time zones and diverse cultures.

• Experience working with Board members and confidential executive matters.

What do I get from this opportunity?

• The rare opportunity to help support the transition of a scale up business into a global leader

• Remote working, flexible hours and a commitment to work/life balance

• Celebrate your birthday your way, every year, with a paid day off

• Work with the world's leading gaming brands, advertisers, talent and more

•  A team culture that empowers you through clear structure and autonomy, encourages learning and celebrates success

•  Change the face of gaming while also having fun on virtual monthly all team afternoons

• The company fosters a high-performance, results-oriented culture that encourages entrepreneurial thinking and accountability. We want all of our team members to be setting the tone for excellence, collaboration, innovation and above all else action

Requirements

• 5-10+ years' experience in progressively senior roles within administration, PA and EA roles for senior executive / CEO level  
  

• Comfortable with the challenges that come with a rapidly scaling business and a willingness to get in and make things happen  
  

• An ability to problem solve and apply your knowledge to different scenarios. 
  

• Capable of thriving in a fast-paced, evolving environment where you can prioritize effectively.  
  

• Exceptional interpersonal, written and verbal communication skills  
  

• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software 
  

• Proficiency in collaboration and delegation of duties 
  

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities 
  

• Excellent time management skills and organizational skills 
  

• Attention to detail 
  

• Professional discretion 
  

• The ability to work in a highly autonomous role balancing fun & performance 
  

• Strong cultural alignment with our company values of Kind, Effective and Pioneering 
  

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Independent Contractor Perks

• With HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job
  

ZR_27853_JOB

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