PERMANENT_AO II_OSEC-DSWDB-ADOF2-7-2014_AS-DSWD CO

ADMINISTRATIVE OFFICER II The Administrative Officer II shall perform technical functions in the Procurement Management Division. He/she is expected to assist the Section Head in the implementation and process of procurement activities. Functions and Responsibilities: Prepare the minutes of the meeting of procurement activities; Ensure that prior to posting of the Request for Quotation (RFQ), Request for Proposal (RFP) or Request for Expression of Interest (REI), the necessary documents (e.g. Purchase Request, Project Proposal, Terms of Reference have already been duly approved and that the procurement at hand is included in the Project Procurement Management Plan (PPMP) of the requesting party; Meticulously review the specifications of the subject procurement as to its completeness; Posting of the RFQ, RFP or REI, as may be required by the procurement guidelines of the concerned International Funding Institutions (IFIs) (e.g., World Bank, Asian Development Bank, among others) in the PhilGEPS and DSWD Websites, including foreign website as may be required; Inform the designated Procurement Officer in charge of the Procurement Management Division (PMD) once the RFQ, RFP or REI is posted for the latter to invite prospective suppliers, service providers or consultants; Closely coordinate with the designated procurement officer in charge relative to a particular procurement at hand for purposes of collecting and collating the quotations received, within the minimum prescribed posting period, from suppliers, services providers or consultants; Accurately prepare the Abstract of Quotation (AOQ) by checking and reviewing each and every quotation received. Likewise, undertake the verification with any supplier, service provider or consultant if there are details in the quotation of the latter which need to be clarified; Post the Award Notices, Purchase Order, Contracts, as the case maybe at PhilGEPS and DSWD website for every successful bidding and/or procurement results; Prepare office communications, correspondences, and reports as may be required by the management and/or oversight agencies; and Perform other related duties and responsibilities as may be assigned by the AS-PMD Director, the Bids and Awards Committee (BAC), and/or the BAC Secretariat Head. Job Outputs: Abstract of Quotations (AOQ); BAC Resolution; Posted Request for Quotations (RFQ) and Invitation to Bid (ITB) to PhilGEPS, DSWD Website and Conspicuous Place; Minutes of the Meeting specifically during the Bid Opening; Bid Evaluation Report; Memos (return memo for the conduct of another round of procurement, Creation of TWG, Request for Evaluation); Notices for the Public Bidding (Pre-Procurement Conference, Pre Bid Conference, Bid Opening); Notice of Award; Packaged Bidding Documents with Complete Documents; Materials (Provisional Agenda, Other issue to be discussed by the BAC) needed during the BAC Activity. CSC-PRESCRIBED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: None required Experience: None required Eligibility: Career Service Professional/Second (2nd) Level Eligibility PREFERRED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: Four (4) hours relevant procurement training Experience: One (1) year relevant procurement experience Eligibility: Career Service Professional/Second (2nd) Level Eligibility Application Requirements: Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. Authenticated or photocopy of Transcript of Records (TOR). Photocopy of relevant Training/Seminar Certificates; Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office. Copies of Appropriate Eligibility: Performance Rating in the last rating period or its equivalent, as may be applicable. Reminders: In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email. EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. #J-18808-Ljbffr