PERMANENT_AO V_OSEC-DSWDB-ADOF5-2-2025_NRLMB_DSWD CO

Place of Assignment: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City Place of Examination and Interview: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City ADMINISTRATIVE OFFICER V Item Number: OSEC-DSWDB-ADOF5-2-2025 Compensation: SG 18 (Php 51,304.00) CSC‑PRESCRIBED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job. Training: Eight (8) hours of relevant training. Experience: Two (2) years of relevant experience. Eligibility: Career Service (Professional) / Second Level Eligibility. PREFERRED QUALIFICATION STANDARDS Education: Bachelor’s Degree relevant to the job. Training: Eight (8) hours training on warehousing and logistics management. Experience: At least two (2) years’ experience on warehousing and inventory, logistics, production, donation facilitation/processing/monitoring, financial and quality control standard setting or volunteers’ assistance. Eligibility: Career Service (Professional) / Second Level Eligibility. ADDITIONAL REQUIREMENTS Excellent written and verbal communication, time management, organization, leadership and supervisory skills. Knowledge in pertinent rules, regulations and laws on government procurement process. Ability to work harmoniously, competently and effectively even under pressure. Great attention to detail. Willing to work long hours, even on weekends and holidays especially during disaster response operations. JOB DESCRIPTION Under general supervision, performs supervisory, technical, and support functions of Logistics Management Division (LMD) and does other related works. FUNCTIONS AND RESPONSIBILITIES Assist and supervise the technical and administrative support staff of Warehousing Inventory and Transport Management. Assist and monitor the receipt and processing of donated and procured goods/supplies, proper documentation/recording of warehouse/supply/logistics management transactions. Submit outputs of subordinates against performance standards and provide inputs to the Division Chief in rating the performance of subordinates and in identifying performance gaps and proposed staff development interventions. Update the LMD Division Chief on the status of its deliverables/tasks regularly. Provide inputs/details prior to submission of LMD’s Accomplishment Report. Prepare/Consolidate Report on Supplies and Materials Issued. Supervise the day‑to‑day operations of the Warehouses and ensure that all tasks are carried out in order. Ensure the implementation of warehouse stocking plans/layout, systems, processes and procedures, and recommend its developments and enhancements. Monitor the implementation of the approved warehouse stocking plans, receive, handle, store, inventory and dispatch of relief commodities for the distribution as per dispatch plans and the submission of tally reports, notations of commodity movement activity in the warehouse registers, stock and bin cards, among others. Review/recommend the development and enhancement of policies / guidelines / systems / procedures on warehouse/supply and logistics management. Validate data/information accuracy and consistency. Assume supervisory functions in the absence of the LMD Chief as delegated. Perform other tasks as may be required from time to time. JOB OUTPUTS Communications and reports related to the functions of the Logistics Management Division, Warehouse and Transport Management Section. Monthly, Quarterly and Annual Reports regarding Inventory of Food and Non‑Food Items (NFIs), management of warehouses and forwarding services. Concept Notes and Activity/Project Proposals. CRITERIA FOR EVALUATION Education: 25% Training: 10% Experience: 25% IQT: 10% Technical Exam: 15% Interview: 10% Performance Review: 5% Total: 100% Initial Shortlisting: Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE). Final Shortlisting: Top five (5) highest rating but overall rating should not be less than 80%. APPLY NOW Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 27, 2025 by accessing this link: Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; please note that wrong or lacking information shall render the application void. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport‑size picture and thumb mark and Work Experience Sheet. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master’s Degree and/or Doctorate Degree may also be submitted. Photocopy of relevant Training/Seminar Certificates. Certificate/s of Employment (COE) – required for work experiences acquired outside DSWD Central Office. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative. Copies of Appropriate Eligibility. Performance Rating in the last rating period or its equivalent, as may be applicable. Reminders: In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO‑HRMPSB deliberation for validation. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email. DATA PRIVACY POLICY All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule. #J-18808-Ljbffr