Executive Administrative Assistant

2 weeks ago

San Fernando, Central Luzon, Philippines Beepo Full time ₱900,000 - ₱1,200,000 per year

Discover your 100% YOU with Beepo

Position: AU Building Management Support

Location: Central Luzon

Work setup & shift: Remote | Day Shift

What's in it for you?

Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)

Employee Referral Program

Work Life Balance

Your Role

As an AU Building Management Support, you are responsible for:

  • Provide executive administrative support to Senior and Building Managers.
  • Manage offsite office administration and Microsoft Teams environment (forms, QR codes).
  • Maintain and monitor internal documentation including Policies & Procedures, Master Spreadsheets, and SharePoint sites (Senior Management/Team Site).
  • Assist in the draft, review, and finalization of Building Managers' monthly reports and coordinate the preparation of tender submissions.
  • Manage and update company databases and communication tools, including the contact database and Mail Chimp for newsletters and mailouts.
  • Oversee contractor compliance by collating lists and ensuring all contractors have necessary insurance, induction, etc.
  • Monitor and manage Building Management Systems (e.g., MyBoss, BuildingLink) for inquiries and training purposes.
  • Ensure strata committee contacts are current and distributed to relevant managers.
  • Prepare necessary Excel spreadsheets and create building notices/signs.
  • Distribute information to managers regarding events and training, including general and Toolbox advice.
  • Complete ad-hoc tasks as directed by management via email or SMS.'

Required Skills & Experience

  • Minimum 4 years proven experience in a general administrative role; Office Manager experience is highly desirable.
  • Strong proficiency in SharePoint, Windows OS, and MS Office Suite (Excel, Word) is mandatory.
  • Demonstrated experience in database management to maintain accurate and up-to-date records.
  • Excellent written and verbal communication skills.
  • Proven ability in report and tender document preparation.
  • Experienced in using Canva or similar design tools.
  • Exceptional organizational skills, time management, and attention to detail.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Strong overall computer and technology skills.

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply

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