Administrative Assistant

1 week ago

Pampanga Philippines Outsourced Full time

Outsourced.ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. We are committed to providing a positive and supportive work environment where all staff can thrive.

We're seeking a detail-oriented Administrative Assistant to support our certification team with data entry and administrative processes. The ideal candidate will play a key role in ensuring smooth lodgment and tracking of building applications, certificates, and property documentation across relevant regulatory portals.

Role Overview

The Administrative Assistant will be responsible for:

  • Accurately entering new job details into internal systems
  • Performing property searches and extracting required planning/building data
  • Lodging applications, approvals, and certificates through regulatory portals (e.g., local councils, state planning systems)
  • Uploading inspection bookings and related documentation into internal systems
  • Organizing and filing email correspondence and project documentation
  • Sending follow-ups and status updates to internal stakeholders or clients
  • Assisting in reviewing certificates for completeness and accuracy, under supervision
Qualifications & Skills
  • 1+ years of experience in administrative or data entry roles, preferably in property, construction, or certification industries
  • Strong written English and communication skills
  • High attention to detail and accuracy in data handling
  • Familiarity with Australian regulatory portals (preferred but not essential)
  • Comfortable using CRMs, document management tools, and Excel
  • Self-motivated, dependable, and able to meet deadlines with minimal supervision
Work Schedule:
  • Full-time, Monday to Friday
  • Alignment with AEST preferred but can be flexible depending on team structure
Nice to Have:
  • Background in property, building certification, or compliance administration
  • Experience working with Australian clients or regulatory bodies
  • Ability to quickly learn new platforms or portals

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

Outsourced is an equal opportunities employer and welcomes applications from all qualified candidates.

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