Travel Administrator

4 weeks ago

Pampanga Philippines TOA Global Full time

Responsibilities Managing and processing all travel requests, as well as Group-level travel requirements. Assist Project Administrators with updating roster/Schedules (in excel spreadsheet) with confirmed booking details. Prepare and send out flight and accommodation itineraries to employees and project teams. Oversee the end-to-end travel process, including bookings, compliance, and documentation. Assist with the reconciliation of travel accounts, including processing and validating invoices for project-related travel. Act as a key point of contact for internal stakeholders, providing timely and accurate travel advice. Support and mentor junior team members within the travel/project administration function. Manage and maintain the shared mailbox ensuring timely and accurate processing of requests. Qualifications At least 3 years of Travel industry experience booking high volume flights and accommodation. Extensive prior experience in travel coordination roles within an Australian organisation (construction, engineering, or resources sector experience highly regarded). Strong English communication skills: both written and verbal. Need to be able to communicate via phone and email in a clear and concise manner. High-level computer literacy, with the ability to quickly adapt to multiple travel and client systems. Proven problem-solving skills with the ability to manage issues proactively and independently. Demonstrated ability to manage, coach, and support a small team. Experience providing training and system support to colleagues. Confidence and professionalism in liaising with senior executives and project leaders. Strong organisational skills with attention to detail and the ability to manage competing priorities under pressure. High level of attention to detail. Ability to work as a member of a team or independently. MS Office Skills - Excel (Intermediate), Word, Outlook as per MS Office Skills matrix. Strong understanding of online booking tools and systems. Maintains good attendance and punctuality. Able to complete set daily tasks. Job Details Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Travel Arrangements #J-18808-Ljbffr

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