Facilities Specialist

4 weeks ago

Philippines IONOS Group Full time

Overview

Join to apply for the Facilities Specialist role at IONOS Group .

Goals Of The Position: Oversee all office activities and ensure that health and safety standards are met. Perform repairs and preventive maintenance on a wide variety of building and facility equipment, fixtures and systems.

Responsibilities
  • Performs and/or arrange for regular preventive maintenance on building systems, plumbing, electrical, mechanical and control systems and related components
  • Identifies repair and maintenance projects requiring the assistance of contractors or vendors, monitors work of vendors or contractors
  • Conducts regular inspection of office furniture and equipment and identify needs for repairs
  • Coordinates multiple Facilities related projects with efficiency and proficiency in meeting timelines and schedules
  • Assists in the review of new construction or remodel plans to assure compliance with facility maintenance standards
  • Design and oversee the schedule for cleaning and disinfecting the building
  • Supervises cleaning crews and maintenance workers
  • Coordinates office and parking space allocation
  • Tests building security systems and promotes safety within the building
  • Provides information to Management and stakeholders regarding works that may affect their working environment or conditions
  • Maintains a reporting system to track progress of deliverables and tasks
  • Ensures compliance with health and safety regulations
  • Removes hazardous materials from all areas accessible to employees and guests
  • Oversee maintenance activities such as daily maintenance routine, corrective and preventive maintenance
  • Ensures that all reported facilities or equipment breakdowns are monitored and addressed appropriately and urgently
  • Ensures that all reported Facilities Incident Reports are closed
  • Factual checking of the Daily Maintenance Upkeep
  • Oversee contractors conducting their activities on the Facilities and ensure that they are working appropriately on their scope
  • Coordinate with Building Admin regarding the contractor’s activities and facilitate their requirements
  • Record and update Daily Utilities Reading
  • Ensure that the Facilities Inventory is updated
  • Ordering of Facilities monthly consumable requirements and ensure their delivery is on time
  • Monitor company’s asset status
  • Ensure that Facilities Documents are properly kept and readily available both in hardcopy and softcopy
  • Assist Facilities Specialist on various projects
  • Monitor locker and pedestal allocation
  • Provide monthly report on all the Facilities updates
  • Other administrative tasks as assigned
Others
  • Accepts other responsibilities as may be assigned by superior according to the needs of the Company
  • Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner
  • Administers all assigned functions consistent with and in support to the goal of the company
Job Specific Requirements
  • BS Mechanical, Electrical Engineering graduate or any related course
  • Proficient in Microsoft applications and Google Drive
  • Capable to interpret technical drawing and instructions
  • Strong knowledge of project management methodologies, tools, and techniques
  • Excellent organizational, time management, and problem-solving skills
  • Exceptional leadership, communication, and interpersonal skills
  • Ability to work effectively in a cross-functional team environment
  • Strong analytical and decision-making abilities
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Management and Manufacturing
Industries
  • IT Services and IT Consulting
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