Facilities Specialist
3 weeks ago
Goals Of The Position
Oversee all office activities and ensure that health and safety standards are met. Perform repairs and preventive maintenance on a wide variety of building and facility equipment, fixtures and systems.
Main Responsibilities- Performs and/or arrange for regular preventive maintenance on building systems, plumbing, electrical, mechanical and control systems and related components;
- Identifies repair and maintenance projects requiring the assistance of contractors or vendors, monitors work of vendors or contractors;
- Conducts regular inspection of office furniture and equipment and identify needs for repairs;
- Coordinates multiple Facilities related projects with efficiency and proficiency in meeting timelines and schedules;
- Assists in the review of new construction or remodel plans to assure compliance with facility maintenance standards.
- Design and oversee the schedule for cleaning and disinfecting the building;
- Supervises cleaning crews and maintenance workers;
- Coordinates office and parking space allocation;
- Tests building security systems and promotes safety within the building;
- Provides information to Management and stakeholders regarding works that are being carried out that may affect their working environment or conditions;
- Maintains a reporting system to track progress of deliverables and tasks;
- Ensures compliance with health and safety regulations;
- Removes hazardous materials from all areas accessible to employees and guests.
- Oversee maintenance activities such as Maintenance daily routine, Corrective and Preventive Maintenance.
- Ensures that all reported Facilities or equipment breakdown are monitored and addressed appropriately and urgently.
- Ensures that all reported Facilities Incident Reports are closed.
- Factual checking of the Daily Maintenance Upkeep.
- Oversee contractors conducting their activities on the Facilities and ensure that they are working appropriately on their scope.
- Coordinate with Building Admin regarding the contractor’s activities and facilitate their requirements.
- Record and update Daily Utilities Reading
- Ensure that the Facilities Inventory are update.
- Ordering of Facilities monthly consumable requirement and ensure their delivery are on time.
- Monitor company’s asset status
- Ensure that Facilities Document are properly kept and readily available both in hardcopy and softcopy.
- Assist Facilities Specialist on various project.
- Monitor locker and pedestal allocation.
- And other administrative task that are assigned.
- Provide monthly report on all the Facilities update.
- Accepts other responsibilities as maybe assigned by superior according to the need of the Company.
- Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner.
- Administers all assigned functions consistent with and in support to the goal of the company.
- BS Mechanical, Electrical Engineering graduate or any related course
- Proficient in Microsoft application and Google drive
- Capable to interpret technical drawing and instructions
- Strong knowledge of project management methodologies, tools, and techniques.
- Excellent organizational, time management, and problem-solving skills.
- Exceptional leadership, communication, and interpersonal skills.
- Ability to work effectively in a cross-functional team environment.
- Strong analytical and decision-making abilities.
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