Facilities Specialist

3 weeks ago

Philippines IONOS Group Full time

Goals Of The Position

Oversee all office activities and ensure that health and safety standards are met. Perform repairs and preventive maintenance on a wide variety of building and facility equipment, fixtures and systems.

Main Responsibilities
  • Performs and/or arrange for regular preventive maintenance on building systems, plumbing, electrical, mechanical and control systems and related components;
  • Identifies repair and maintenance projects requiring the assistance of contractors or vendors, monitors work of vendors or contractors;
  • Conducts regular inspection of office furniture and equipment and identify needs for repairs;
  • Coordinates multiple Facilities related projects with efficiency and proficiency in meeting timelines and schedules;
  • Assists in the review of new construction or remodel plans to assure compliance with facility maintenance standards.
  • Design and oversee the schedule for cleaning and disinfecting the building;
  • Supervises cleaning crews and maintenance workers;
  • Coordinates office and parking space allocation;
  • Tests building security systems and promotes safety within the building;
  • Provides information to Management and stakeholders regarding works that are being carried out that may affect their working environment or conditions;
  • Maintains a reporting system to track progress of deliverables and tasks;
  • Ensures compliance with health and safety regulations;
  • Removes hazardous materials from all areas accessible to employees and guests.
  • Oversee maintenance activities such as Maintenance daily routine, Corrective and Preventive Maintenance.
  • Ensures that all reported Facilities or equipment breakdown are monitored and addressed appropriately and urgently.
  • Ensures that all reported Facilities Incident Reports are closed.
  • Factual checking of the Daily Maintenance Upkeep.
  • Oversee contractors conducting their activities on the Facilities and ensure that they are working appropriately on their scope.
  • Coordinate with Building Admin regarding the contractor’s activities and facilitate their requirements.
  • Record and update Daily Utilities Reading
  • Ensure that the Facilities Inventory are update.
  • Ordering of Facilities monthly consumable requirement and ensure their delivery are on time.
  • Monitor company’s asset status
  • Ensure that Facilities Document are properly kept and readily available both in hardcopy and softcopy.
  • Assist Facilities Specialist on various project.
  • Monitor locker and pedestal allocation.
  • And other administrative task that are assigned.
  • Provide monthly report on all the Facilities update.
Others
  • Accepts other responsibilities as maybe assigned by superior according to the need of the Company.
  • Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner.
  • Administers all assigned functions consistent with and in support to the goal of the company.
Job Specific Requirements
  • BS Mechanical, Electrical Engineering graduate or any related course
  • Proficient in Microsoft application and Google drive
  • Capable to interpret technical drawing and instructions
  • Strong knowledge of project management methodologies, tools, and techniques.
  • Excellent organizational, time management, and problem-solving skills.
  • Exceptional leadership, communication, and interpersonal skills.
  • Ability to work effectively in a cross-functional team environment.
  • Strong analytical and decision-making abilities.
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