Facilities Specialist

17 hours ago

Philippines IONOS Group Full time

Goals Of The Position

Oversee all office activities and ensure that health and safety standards are met. Perform repairs and preventive maintenance on a wide variety of building and facility equipment, fixtures and systems.

Main Responsibilities
  • Performs and/or arrange for regular preventive maintenance on building systems, plumbing, electrical, mechanical and control systems and related components;
  • Identifies repair and maintenance projects requiring the assistance of contractors or vendors, monitors work of vendors or contractors;
  • Conducts regular inspection of office furniture and equipment and identify needs for repairs;
  • Coordinates multiple Facilities related projects with efficiency and proficiency in meeting timelines and schedules;
  • Assists in the review of new construction or remodel plans to assure compliance with facility maintenance standards.
  • Design and oversee the schedule for cleaning and disinfecting the building;
  • Supervises cleaning crews and maintenance workers;
  • Coordinates office and parking space allocation;
  • Tests building security systems and promotes safety within the building;
  • Provides information to Management and stakeholders regarding works that are being carried out that may affect their working environment or conditions;
  • Maintains a reporting system to track progress of deliverables and tasks;
  • Ensures compliance with health and safety regulations;
  • Removes hazardous materials from all areas accessible to employees and guests.
  • Oversee maintenance activities such as Maintenance daily routine, Corrective and Preventive Maintenance.
  • Ensures that all reported Facilities or equipment breakdown are monitored and addressed appropriately and urgently.
  • Ensures that all reported Facilities Incident Reports are closed.
  • Factual checking of the Daily Maintenance Upkeep.
  • Oversee contractors conducting their activities on the Facilities and ensure that they are working appropriately on their scope.
  • Coordinate with Building Admin regarding the contractor’s activities and facilitate their requirements.
  • Record and update Daily Utilities Reading
  • Ensure that the Facilities Inventory are update.
  • Ordering of Facilities monthly consumable requirement and ensure their delivery are on time.
  • Monitor company’s asset status
  • Ensure that Facilities Document are properly kept and readily available both in hardcopy and softcopy.
  • Assist Facilities Specialist on various project.
  • Monitor locker and pedestal allocation.
  • And other administrative task that are assigned.
  • Provide monthly report on all the Facilities update.
Others
  • Accepts other responsibilities as maybe assigned by superior according to the need of the Company.
  • Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner.
  • Administers all assigned functions consistent with and in support to the goal of the company.
Job Specific Requirements
  • BS Mechanical, Electrical Engineering graduate or any related course
  • Proficient in Microsoft application and Google drive
  • Capable to interpret technical drawing and instructions
  • Strong knowledge of project management methodologies, tools, and techniques.
  • Excellent organizational, time management, and problem-solving skills.
  • Exceptional leadership, communication, and interpersonal skills.
  • Ability to work effectively in a cross-functional team environment.
  • Strong analytical and decision-making abilities.
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