Executive Assistant To The Coo

3 weeks ago

Metro Manila Philippines Buscojobs Full time

Executive Assistant / Administrative Support roles in Manila area (multi-listing).

Job Responsibilities (illustrative of multiple postings)

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

BIR & Government Compliance

  • Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
  • Handle basic bookkeeping tasks for proper recording of financial transactions.
  • Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

  • Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
  • Coordinate with bank officers to update and maintain required bank documents and account compliance.
  • Monitor and maintain accurate records of all banking activities.

Business Document Management

  • Ensure proper filing, organization, and safekeeping of critical business documents.
  • Maintain a reliable document tracking system for easy access and audit readiness.
  • Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

  • File and organize receipts and payment records for accounting and audit purposes.
  • Monitor and maintain inventory of office supplies; ensure timely replenishment.
  • Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
  • Submit purchase requests and coordinate procurement for office requirements.
  • Provide logistical and administrative support during internal and external activities.

Qualifications (common across listings)

  • A bachelor's degree in any field.
  • Proven experience in an administrative or secretarial role is an advantage.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills with keen attention to detail.
  • Responsible, reliable, and able to handle tasks independently or within a team.
  • Fresh graduates are encouraged to apply.

Location & Travel

  • MakGuide: Makati city or other Metro Manila locations may be listed in postings.
  • Some roles indicate willingness to travel (various postings show 100%).
Additional Role Illustrations

Other postings include similar Administrative Support titles with responsibilities such as document handling, archiving, data privacy, onboarding vendors, and coordinating audits, often with requirements for college degrees in business fields and proficiency with MS Office. Some postings are location-specific (e.g., Pasig City, Mandaluyong, Caloocan) and may include industry-specific tasks or contractual terms.

Typical requirements across postings include:

  • Experience in document management, archiving, or compliance work.
  • Attention to detail and ability to handle confidential information.
  • Experience with finance-related tasks (invoices, statements of accounts) and filing/document control.
  • Ability to work in a team and/or independently.

End of listing previews.

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