Executive Assistant to the Founder

2 days ago

Marikina, Philippines WorkStaff360 Full time

Executive Assistant to the Founder (Shopify experience is required) Join to apply for the Executive Assistant to the Founder (Shopify experience is required) role at WorkStaff360 ROLE: Executive Assistant to the Founder (Shopify experience is required) JOB DESCRIPTION: Manage executive calendars, schedule meetings, and coordinate internal and external appointments. Organize, track, and maintain business documents, reports, and records. Prepare and process correspondence, memos, and internal communications. Handle data entry and ensure accuracy of information in Odoo (ERP/CRM) and other company databases. Utilize Microsoft Excel for data tracking, reporting, and reconciliations. Communicate and collaborate effectively using Microsoft Teams and Outlook for scheduling and correspondence. Respond to customer inquiries via email or chat in a timely and professional manner. Forward or escalate customer issues to appropriate team members when necessary. Maintain records of customer interactions in Odoo or Shopify, ensuring all communications are documented and tracked. Assist the sales team by preparing proposals, tracking leads, and updating CRM records. Coordinate with internal teams to ensure timely follow‑up on leads and client requests. Generate sales performance reports using Excel and assist in preparing presentations and summaries for management. Support order entry, product listings, and customer data accuracy within Shopify and Odoo systems. Support the onboarding and coordination of new clients or sales projects as needed. HARD REQUIREMENTS: Minimum 2–3 years of experience as an Executive Assistant, Administrative Assistant, or Sales Support Specialist. Strong proficiency in Odoo (ERP/CRM) and Shopify. Advanced skills in Microsoft Excel, and working knowledge of Microsoft Teams and Outlook. Strong organizational, communication, and time management skills. Excellent written and verbal communication skills in English. Ability to work independently, exercise good judgment, and maintain confidentiality. Detail‑oriented with the ability to multitask and meet deadlines in a fast‑paced environment. HOURS/WEEK: 40 hours per week SCHEDULE: Monday to Friday 9AM - 6PM Pacific Standard Time Zone OFFER: $5 USD/hour to $7 USD/hour Referrals increase your chances of interviewing at WorkStaff360 by 2x #J-18808-Ljbffr

  • Executive Assistant

    4 weeks ago

    Marikina, Philippines TalentPop App Full time

    Overview Executive Assistant – Remote, Full-Time Opportunity Be the strategic right hand that keeps leaders moving forward. We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent. We’re launching one of our most exciting roles of 2025: Executive Assistant (EA). As an EA, you’ll be the strategic...

  • Manager, Executive Assistant Operations

    2 weeks ago

    Marikina, Philippines Penbrothers Full time

    About Penbrothers Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes. About the Client Our Client is a Dubai-based remote delegation service supporting top...

  • Executive Virtual Assistant

    2 days ago

    Marikina, Philippines TalentPop App Full time

    1 day ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Executive Virtual Assistant: Your Mission, Our Momentum TalentPop is a rapidly growing e-commerce enabler focused on fueling business success. We need an organized, dynamic, and highly reliable Executive Virtual Assistant to be the remote anchor for our...

  • Executive Assistant

    3 weeks ago

    Marikina, Philippines Taylormade Construction and Realty Corp. Full time

    What You’ll Be Doing: Manage the President's calendar, schedule, and travel arrangements Coordinate and attend meetings on behalf of the President; take detailed notes and follow up on action items Draft and proofread various correspondence, reports, and presentations Liaise with internal teams and external stakeholders on the President’s behalf Provide...

  • Executive Assistant to the COO

    4 days ago

    Marikina, Philippines St. Anthony Medical Center of Marikina Inc. Full time

    Provide high-level administrative support to the COO, including managing schedules, meetings, correspondence, and reports. Coordinate and follow up on operational projects, deadlines, and deliverables. Prepare executive communications, memos, presentations, and meeting materials. Liaise with department heads and other hospital personnel to relay instructions...

  • Executive Assistant to the President

    4 days ago

    Marikina, Philippines Private Advertiser Full time

    Responsibilities Manage the President’s calendar, schedule, and travel arrangements Coordinate and attend meetings on behalf of the President, taking detailed notes and following up on action items Draft and proofread a variety of correspondence, memos, reports, and presentations for the President Liaise with internal teams and external stakeholders on the...

  • Executive Legal Assistant

    1 week ago

    Marikina, Philippines WeAssist.io Full time

    Hiring: Full-time Executive Legal Assistant – Remote – $9,600‑$14,400/yr

  • Executive Assistant

    1 day ago

    Marikina City, National Capital Region, Philippines TaylorMade Construction and Realty Corporation Full time ₱900,000 - ₱1,200,000 per year

    What You'll Be Doing:Manage the President's calendar, schedule, and travel arrangementsManage the President's calendar, schedule, and travel arrangementsCoordinate and attend meetings on behalf of the President; take detailed notes and follow up on action itemsDraft and proofread various correspondence, reports, and presentationsLiaise with internal teams...

  • Executive Assistant

    2 weeks ago

    Marikina, Philippines Atlas Assistants Full time

    Overview Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Atlas Assistants is a community of growth and excellence that empowers entrepreneurs and executive assistants to reach their fullest potential. Our mission is twofold: to alleviate the operational burdens our clients face, allowing them to focus on strategic growth...

  • Executive Assistant to the President

    5 days ago

    Marikina City, National Capital Region, Philippines Pharmaserv Express Full time ₱30,000 - ₱60,000 per year

    We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to the President. The ideal candidate thrives in a fast-paced environment, can anticipate needs, and handles sensitive information with utmost professionalism and discretion.This role is pivotal in ensuring the...