Accounts Administrator

Accounts Administrator (Accounting Assistant) Bolder Group Clark Freeport and Special Economic Zone, Central Luzon, Philippines 1 day ago Be among the first 25 applicants This role is responsible for ensuring accurate financial record-keeping, efficient processing of invoices and payments, client billing, receipting, and account reconciliation. The Accounts Administrator plays a key role in supporting day-to-day financial operations and ensuring the timely delivery of accurate financial reporting. Key Responsibilities General Accounting: Record and maintain financial transactions using the Navision One (N1) system. Post journal entries to ensure all business transactions are accurately recorded. Maintain an organized and up-to-date filing system for financial records. Update and maintain client and vendor information in the N1 system. Perform balance sheet account reconciliations in line with financial policies and standards. Review profit and loss accounts to identify and correct mispostings and missing entries; ensure correct use of GL codes and cost/revenue centers. Monitor and reconcile intercompany balances with counterparties. Check the accuracy of accruals and provisions; post necessary adjustments to ensure balances reflect actual obligations. Accounts Payable: Review and post approved supplier/vendor invoices, ensuring proper documentation and compliance with internal policies. Prepare and process payments according to agreed schedules. Apply payments and credit notes accurately to supplier accounts. Reconcile the Aged Payables Report against general ledger balances and investigate unusual or outstanding items. Accounts Receivable: Generate and post client sales invoices; verify completeness and accuracy before submission. Process receipts and apply payments accurately to client accounts. Maintain the Aged Debtors Report; investigate and document reasons for overdue balances. Propose bad debt provisions based on analysis, subject to approval from the Head of Finance (HOF) or Chief Financial Officer (CFO). Payroll and Expense Claims: Post payroll-related transactions, including necessary accruals. Process employee expense claims using Expensify, ensuring timely and accurate reimbursement and recording of transactions. Tax, Audit and Reporting: Assist with the preparation of monthly, quarterly, and year-end financial reports. Support tax compliance activities including VAT/GST returns and withholding tax reconciliations. Assist with external audits by gathering supporting documents and financial data as required. Other: Perform other finance-related duties as assigned by management from time to time. Ideal skills and competencies Proven experience as an Accounts Administrator or in a similar finance/accounting role. Strong verbal and written communication skills in English. Ability to prioritize, work flexibly, and maintain a high level of accuracy and attention to detail. Proactive and hands-on approach with a problem-solving mindset. Strong numerical and analytical skills. Solid understanding of accounting principles and financial reporting practices. Proficiency in Microsoft Office, especially Excel. Experience with accounting or ERP software (e.g., Microsoft Dynamics 365 Business Central) is highly advantageous. A qualification such as ACA, ACCA, or CIMA is a plus but not required. Degree or diploma in Accounting, Finance, Business Administration, or a related discipline. Other Benefits HMO coverage starting on your first day, along with one complimentary dependent coverage after regularization. Life Insurance coverage effective from day one. Enjoy 15 pro-rated leave credits from the hire date, increasing to 20 pro-rated after two years of service. Laptop will be provided. Location & Work Setup Hybrid work arrangement (2 days work from home, 3 days on-site) Regular PH business hours (Monday to Friday, 9am to 6pm) Bolder Philippines, 8th floor, Tower 1, Clark City Front, MA Roxas, 2010 Clark Freeport Zone About the company For more information about the team, please visit the company pages: Working at Bolder: How We Hire: Bolder Group Identity: #J-18808-Ljbffr