Administrator/Senior Travel Coordinator

Overview Talent Acquisition Officer @ TOA Global | Constantly striving for Greatness, Fueled by Passion and Determination Location: Clark, Pampanga • Shift: 7:00 AM - 4:00 PM, Monday to Friday • Work Arrangement: Onsite UNLOCK YOUR POTENTIAL AT TOA GLOBAL TOA Global is passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support. About the Role Managing and processing all travel requests, as well as Group-level travel requirements. Assist Project Administrators with updating roster/Schedules (in Excel) with confirmed booking details. Prepare and send out flight and accommodation itineraries to employees and project teams. Overseeing the end-to-end travel process, including bookings, compliance, and documentation. Assisting with the reconciliation of travel accounts, including processing and validating invoices for project-related travel. Acting as a key point of contact for internal stakeholders, providing timely and accurate travel advice. Supporting and mentoring junior team members within the travel/project administration function. Manage and maintain shared mailbox ensuring timely and accurate processing of requests. About You At least 3 years of travel industry experience booking high-volume flights and accommodation. Extensive prior experience in travel coordination roles within an Australian organisation (construction, engineering, or resources sector experience highly regarded). Strong English communication skills: both written and verbal; ability to communicate via phone and email clearly. High-level computer literacy, with the ability to quickly adapt to multiple travel and client systems. Proven problem-solving skills with the ability to manage issues proactively and independently. Demonstrated ability to manage, coach, and support a small team. Experience providing training and system support to colleagues. Confidence and professionalism in liaising with senior executives and project leaders. Strong organizational skills with attention to detail and the ability to manage competing priorities under pressure. High level of attention to detail; ability to work as a member of a team or independently. MS Office Skills - Excel (Intermediate), Word, Outlook; strong understanding of online booking tools and systems. Maintains good attendance and punctuality; able to complete set daily tasks. What’s in it for you? Health Insurance and Life Insurance coverage 21 annual paid leaves Annual increase (Annual Performance Review) Tenure Recognition Program Access to certifications and courses from Ab2 Institute of Accounting Free coffee and chocolate drinks options Breakout room with billiards, table tennis, or foosball Work-life balance and logging off on time for personal time Diverse, caring, supportive, and high-achieving team environment Ongoing training, development, and career progression opportunities Free onsite parking We live by our VALUES to cultivate and foster growth and innovation. BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment. KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations. BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results. DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement. Join TOA Global and experience the difference We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Administrative and Support Services #J-18808-Ljbffr