Administration Assistant | Onsite | Xplan

Global Talent Pipeline Development Officer @ TOA Global Unlock your potential At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry. About this role As an Administration Assistant, you will deliver high-quality support across a wide range of administrative tasks, helping us enhance the client and advisor experience. You'll work closely with our internal teams and external service providers to ensure processes run efficiently and accurately. Duties and Responsibilities Maintain and update databases (client details, data collection forms) Manage filing systems and document storage Process revenue matching and distribute monthly reporting Create and maintain client opportunities, matters and time adjustments Assist with onboarding/offboarding staff Support the Innovation Committee with ad hoc projects Monitor and action tasks in the 'Change of Details' inbox Set up Xplan client portal logins General administration, data entry, and assisting with invoicing Attend team meetings and contribute to improving admin processes About you Diploma or Certificate IV in Business Administration, or equivalent experience At least 2 years of experience in similar role Previous experience in a professional services environment (desirable) Financial services knowledge is advantageous but not essential Proficiency with Microsoft Office; experience with Xplan is a plus Strong organisational skills and attention to detail Excellent communication and interpersonal abilities A positive, proactive mindset with the ability to work independently and as part of a team Motivation to continuously improve processes and contribute to team success Reliability, initiative, and a commitment to delivering high-quality work What's in it for you Health Insurance, and Life Insurance coverage 21 annual paid leaves Annual increase (Annual Performance Review) Tenure Recognition Program Access to certifications and courses from Ab2 Institute of Accounting 20+ options of free coffee and chocolate drinks Billiards, table tennis, or foosball in our breakout room Work‑life balance and logging off on time for you to enjoy more personal time. A genuinely diverse, caring, supportive and high achieving team environment. Ongoing training, development and career progression opportunities Free & conveniently located onsite parking. VALUES We live by our VALUES to cultivate and foster growth and innovation. BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment. KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations. BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results. DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self‑improvement. Join TOA Global and experience the difference We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence. Seniority Level Entry level Employment Type Full-time Job Function Accounting/Auditing Location: Clark Freeport and Special Economic Zone, Central Luzon, Philippines #J-18808-Ljbffr