Executive Assistant

6 days ago

Philippines DOXA Talent Full time
Overview

Executive Assistant (COL) role at DOXA Talent. The successful candidate will support two EOS Implementers (Carlos and Fernando) as part of their EOS Practice.

Responsibilities
  • Calendar Management / EOS Session Tracking
    • Manage complex calendars, prioritize appointments, and proactively resolve scheduling conflicts
    • Coordinate internal and external meetings, including agenda preparation and follow-up
  • Email Management
    • Monitor and manage inboxes; draft, proofread, and organize communications on behalf of executives
    • Ensure timely responses and flag urgent issues
  • Leads Management
    • Data entry into Pipedrive CRM, scheduling VTH/90MM, and following the detailed leads management process as written in Trainual
  • Travel Management
  • Task Management
    • Follow through on delegated tasks and ensure nothing falls through the cracks
    • Track to-dos and key deliverables across multiple projects (through Asana)
  • Communication with clients
    • Pre- and post-session emails, scheduling of sessions, and related communications
  • Facilitating weekly same-page (L10) meetings with the Implementer(s) they support
  • Data Entry / CRM Reporting
  • Software Utilization
    • Google Workspace for Business, Asana, EOSWW CRM, and Pipedrive
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Outsourcing and Offshoring Consulting
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