Executive Assistant

2 weeks ago

Marikina, Philippines Hunt St Full time

Overview

Role: Executive Assistant (00325) for Hunt St client. This position is for Philippines-based candidates and is remote. The work schedule is expected to align with AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor you’ll have flexibility in how you manage your time.

Contract Type: Independent Contractor Agreement; Full-Time; Remote

Compensation: up to 1,400 AUD / Month. Base pay range listed: A$1,200.00/yr - A$1,400.00/yr. Job location and employment model are explained by Hunt St; this is not an outsourcing agency and all roles are 100% remote.

Client and Company Context

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. All roles are 100% remote.

Who The Client Is: A Melbourne-based design & build firm with over 25 years of experience in luxury home renovations, extensions, custom builds and outdoor living spaces. They operate in prestigious suburbs around Melbourne including Bayside, Stonnington, Glen Eira and surrounding areas. Their approach emphasizes clarity, transparency, high-quality craftsmanship, and strong client communication.

Role Overview

The client seeks a highly organized and proactive Executive Assistant to provide administrative and personal support. The role will manage the executive's inbox, calendar, and invoices, while ensuring streamlined business processes. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs in a fast-paced environment.

Key Responsibilities
  • Manage and prioritize the executive's inbox, ensuring timely responses and flagging important communications
  • Maintain and coordinate an efficient calendar, scheduling meetings, appointments, and reminders
  • Prepare, process, and track invoices, expenses, and other financial documentation
  • Organize and maintain business processes, ensuring workflows are documented and followed
  • Provide day-to-day administrative and personal support as needed
  • Liaise with internal teams, clients, and external partners on behalf of the executive
  • Handle sensitive and confidential information with discretion
Requirements
  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office 365, Google Workspace, and other productivity tools
  • Experience with invoice preparation and basic financial administration
  • High level of discretion, professionalism, and attention to detail
  • Ability to work independently while managing multiple deadlines
Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: IT Services and IT Consulting

Note: This description consolidates the relevant job information and trims extraneous postings and sitewide notices not needed for the role itself.

#J-18808-Ljbffr

  • Executive Assistant

    7 days ago

    Marikina, Philippines TalentPop App Full time

    Overview Executive Assistant – Remote, Full-Time Opportunity Be the strategic right hand that keeps leaders moving forward. We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent. We’re launching one of our most exciting roles of 2025: Executive Assistant (EA). As an EA, you’ll be the strategic...

  • Executive Assistant

    4 weeks ago

    Marikina, Philippines TalentPop App Full time

    Executive Assistant – Remote, Full-Time Opportunity Be the strategic right hand that keeps leaders moving forward. We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) . As an EA, you’ll be the strategic...

  • Executive Assistant

    4 weeks ago

    Marikina, Philippines donna Full time

    Overview Donna provides premium specialized talent to ambitious business leaders across North America. Learn more about us at People are at the heart of everything we do. We're building a workplace where our team feels supported, inspired, and empowered, not bound by stringent rules but guided by purpose, trust, and care. We're building a new category in...

  • Admin/Executive Assistant

    4 weeks ago

    Marikina, Philippines RemoteVA Full time

    Overview Job Title: Administrative/Executive Assistant Location: Remote work We are seeking a highly organized and proactive Administrative/Executive Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, managing tasks related to property spreadsheets, calendars, client lists, lead...

  • Executive Sales Assistant

    4 weeks ago

    Marikina, Philippines Buscojobs Full time

    Executive Sales Assistant – Manila Our goal is to help businesses save up to 70% on costs while freeing uptime. Part-Time Remote. Posted today. Job Description We are looking for a Sales Executive Assistant who will help the business grow by communicating with the clients and ensuring clients' satisfaction. This opportunity is for a skilled, experienced...

  • Executive Virtual Assistant

    4 weeks ago

    Marikina, Philippines Buscojobs Full time

    Overview Executive Virtual Assistant – Remote (Cainta, Philippines). This is a remote, independent contractor position with base hourly pay plus bonuses. Coachability and the ability to work with a team in a fast-paced environment are important. Responsibilities Prepare reports Calendar management Write articles Schedule administrative appointments ...

  • Executive Assistant

    2 days ago

    Marikina City, National Capital Region, Philippines TaylorMade Construction and Realty Corporation Full time ₱900,000 - ₱1,200,000 per year

    What You'll Be Doing:Manage the President's calendar, schedule, and travel arrangementsManage the President's calendar, schedule, and travel arrangementsCoordinate and attend meetings on behalf of the President; take detailed notes and follow up on action itemsDraft and proofread various correspondence, reports, and presentationsLiaise with internal teams...

  • Executive Assistant to the President

    6 days ago

    Marikina City, National Capital Region, Philippines Pharmaserv Express Full time ₱30,000 - ₱60,000 per year

    We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to the President. The ideal candidate thrives in a fast-paced environment, can anticipate needs, and handles sensitive information with utmost professionalism and discretion.This role is pivotal in ensuring the...

  • Executive Assistant

    2 weeks ago

    Marikina City, National Capital Region, Philippines Taylormade Construction and Realty Corporation Full time ₱900,000 - ₱1,200,000 per year

    What You'll Be Doing:Manage the President's calendar, schedule, and travel arrangementsCoordinate and attend meetings on behalf of the President; take detailed notes and follow up on action itemsDraft and proofread various correspondence, reports, and presentationsLiaise with internal teams and external stakeholders on the President's behalfProvide general...

  • Executive Assistant to the COO

    4 days ago

    Marikina City, National Capital Region, Philippines St. Anthony Medical Center of Marikina Inc. Full time ₱900,000 - ₱1,200,000 per year

    Provide high-level administrative support to the COO, including managing schedules, meetings, correspondence, and reports.Coordinate and follow up on operational projects, deadlines, and deliverables.Prepare executive communications, memos, presentations, and meeting materials.Liaise with department heads and other hospital personnel to relay instructions...