Project Coordinator

4 weeks ago


Mandaue, Philippines Hunt St Full time

Overview

Looking for Filipino (Philippines-based) candidates

Job Role: Project Coordinator / VA Admin

Compensation range: $1,100 AUD - $1,350 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you\'ll be able to work from home.

Who The Client Is:

A Melbourne-based specialist in stone, tile, and paver care, providing cleaning, polishing, restoration, sealing, and protective coatings for residential and commercial clients. With over a decade of experience, the team focuses on safety, quality, and reliable customer service.

Role Overview

We are seeking a proactive and detail-oriented Project Coordinator / Admin VA to provide vital administrative and operational support to our team. This role requires excellent communication skills, strong organizational ability, and the capacity to coordinate multiple moving parts in a fast-paced environment. The ideal candidate will be confident in managing customer calls, scheduling trades, supporting quoting processes, and maintaining accurate records across our systems.

Responsibilities
  • Coordinate bookings and scheduling of trades to ensure smooth project workflows.
  • Handle inbound and outbound customer calls in a clear, professional, and customer-focused manner.
  • Support the preparation and follow-up of quotes, ensuring accuracy and timely delivery.
  • Enter, track, and manage leads from Meta campaigns and email into ServiceM8.
  • Maintain organized and up-to-date data across platforms, ensuring accuracy in job details and customer records.
  • Collaborate with the team to ensure timely completion of jobs and efficient resolution of issues.
  • Provide general administrative support, including email management, document preparation, and internal communication.
Qualifications
  • Minimum 2 years of experience in administration, customer service, or project coordination roles (remote experience preferred).
  • Strong spoken and written English – clear, professional, and grammatically correct.
  • Excellent communication and active listening skills, with the ability to handle customer calls confidently.
  • Proven experience with job scheduling and coordination.
  • Proficiency in Xero (invoicing/accounting), ServiceM8 (job management), and familiarity with CRM or project management tools.
  • Technical literacy – comfortable with data entry, online lead management, and multi-platform workflows.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Problem-solving mindset, proactive approach, and high attention to detail.
  • Reliable internet connection and suitable home office setup for remote work.
Preferred Qualifications
  • Previous experience supporting trades, service-based businesses, or project-based teams.
  • Familiarity with quoting processes and follow-ups.
  • Demonstrated ability to work independently while keeping stakeholders informed.
Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

  • Be available for meetings and collaboration during core (AEST or PHT) business hours
  • Disclose any existing ongoing roles or client work
  • Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
#J-18808-Ljbffr
  • Project Coordinator

    6 days ago


    Mandaue City, Central Visayas, Philippines Ingcoph Traders Inc. Full time ₱20,000 - ₱25,000 per year

    Job Title: Project Coordinator – MandauePosition Summary:We are looking for a Project Coordinator to manage and oversee store development and construction projects from planning through completion. This role involves coordinating with contractors, suppliers, and internal teams, conducting site inspections, and ensuring projects are completed on time,...

  • Project Coordinator

    18 hours ago


    Mandaue City, Central Visayas, Philippines InspiringPG, Inc. Full time ₱350,000 - ₱600,000 per year

    Job duties:Dispatching & Field CoordinationAssign and schedule technicians for installations, repairs, and maintenance based on priority and location.Monitor real-time job progress and adjust schedules as needed.Ensure technicians have complete job details, including site location, customer requests, and necessary materials.Track and update the status of...


  • Mandaue City, Central Visayas, Philippines Inspiring PG Inc Full time ₱276,000 per year

    QualificationsGraduate of BS Engineering or any related courseMust have 1 year working experienceTelecommunication experience is an advantageKnowledgable in Microsoft office and excel formulas such as Pivot and Look upAbility to multi task and manage strict deadlinesStrong Communication skills is a mustDuties and ResponsibilitiesProduce reports, updates, and...

  • Project Management

    6 days ago


    Mandaue City, Central Visayas, Philippines Icon Executive Asia Full time ₱360,000 - ₱420,000 per year

    Now Hiring: Project Management / Executive Assistant (Real Estate) Location: [Specify, e.g., Makati / Cebu / Taguig] Salary Range: ₱30,000 – ₱35,000/month Industry: Real Estate Development / Property Management Work Setup: Onsite | Monday to FridayAbout the RoleWe are looking for a highly organized and resourceful Project Management Executive...

  • HR Coordinator

    1 week ago


    Mandaue City, Philippines Infinity Outsourcing Services Full time

    An HR coordinator supports the daily operations of an HR department by managing administrative tasks, serving as a point of contact for employees, and assisting with key HR functions like recruitment, onboarding, and benefits administration. They help maintain employee records, ensure compliance with labor laws, and coordinate training and employee relations...

  • Project In-Charge

    4 days ago


    Mandaue City, Central Visayas, Philippines Myvan Holdings, Inc. Full time $104,000 - $130,878 per year

    The Project In-Charge is responsible for overseeing day-to-day construction site operations. This includes supervising manpower, ensuring adherence to project plans and quality standards, coordinating with contractors and suppliers, and monitoring project timelines. The role requires both technical knowledge and strong leadership to ensure successful project...

  • Project Manager

    1 week ago


    Mandaue City, Central Visayas, Philippines Baldo Construction and Development Corporation Full time ₱1,500,000 - ₱2,500,000 per year

    PROFESSIONAL QUALIFICATIONS:· Licensed Civil Engineer/Architect· At least 10 years' experience in site construction and project management· Efficient coordination skills to liaise with the client, supplier, and internal BCDC on all technical information/discussions.DUTIES AND RESPONSIBILITIES:Manage technical activities in all phases of Construction...

  • Project In-Charge

    4 days ago


    Mandaue City, Central Visayas, Philippines MYVAN Properties & Development Inc Full time ₱24,000 - ₱310,000 per year

    The Project In-Charge is responsible for overseeing day-to-day construction site operations. This includes supervising manpower, ensuring adherence to project plans and quality standards, coordinating with contractors and suppliers, and monitoring project timelines. The role requires both technical knowledge and strong leadership to ensure successful project...

  • Project Manager

    6 days ago


    Mandaue City, Central Visayas, Philippines NEPHRO SPECIALISTS OF MACTAN INC. Full time ₱300,000 - ₱360,000 per year

    Role Summary:Oversees the planning, costing, construction, and turnover of dialysis center projects (1–2 sites at a time). Ensures compliance with DOH requirements, controls budgets, and coordinates contractors and suppliers.Key Responsibilities:Project ManagementPlan and schedule project timelines and milestones.Coordinate with architects, engineers,...

  • Hr Coordinator

    1 week ago


    Mandaue City, Philippines Infinity Outsourcing services Full time

    Employee support: Answer employee questions about benefits, policies, and procedures; act as the first point of contact for HR inquiries. Recruitment and onboarding: Assist with hiring processes, manage the onboarding and offboarding of employees, and organize orientation programs. Record and data management: Maintain accurate and up-to-date employee...