Project Coordinator

Overview

Looking for Filipino (Philippines-based) candidates

Job Role: Project Coordinator / VA Admin

Compensation range: $1,100 AUD - $1,350 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you\'ll be able to work from home.

Who The Client Is:

A Melbourne-based specialist in stone, tile, and paver care, providing cleaning, polishing, restoration, sealing, and protective coatings for residential and commercial clients. With over a decade of experience, the team focuses on safety, quality, and reliable customer service.

We are seeking a proactive and detail-oriented Project Coordinator / Admin VA to provide vital administrative and operational support to our team. This role requires excellent communication skills, strong organizational ability, and the capacity to coordinate multiple moving parts in a fast-paced environment. The ideal candidate will be confident in managing customer calls, scheduling trades, supporting quoting processes, and maintaining accurate records across our systems.

• Coordinate bookings and scheduling of trades to ensure smooth project workflows.
• Handle inbound and outbound customer calls in a clear, professional, and customer-focused manner.
• Support the preparation and follow-up of quotes, ensuring accuracy and timely delivery.
• Enter, track, and manage leads from Meta campaigns and email into ServiceM8.
• Maintain organized and up-to-date data across platforms, ensuring accuracy in job details and customer records.
• Collaborate with the team to ensure timely completion of jobs and efficient resolution of issues.
• Provide general administrative support, including email management, document preparation, and internal communication.

• Minimum 2 years of experience in administration, customer service, or project coordination roles (remote experience preferred).
• Strong spoken and written English – clear, professional, and grammatically correct.
• Excellent communication and active listening skills, with the ability to handle customer calls confidently.
• Proven experience with job scheduling and coordination.
• Proficiency in Xero (invoicing/accounting), ServiceM8 (job management), and familiarity with CRM or project management tools.
• Technical literacy – comfortable with data entry, online lead management, and multi-platform workflows.
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Problem-solving mindset, proactive approach, and high attention to detail.
• Reliable internet connection and suitable home office setup for remote work.

• Previous experience supporting trades, service-based businesses, or project-based teams.
• Familiarity with quoting processes and follow-ups.
• Demonstrated ability to work independently while keeping stakeholders informed.

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core (AEST or PHT) business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)