Executive Assistant to CEO(BGC)

3 days ago

Taguig, Philippines Klaiya Full time

The Executive Assistant to the CEO is the principal point of contact for internal and external stakeholders, providing advanced administrative support to the CEO. This role encompasses managing the CEO's schedule, coordinating meetings, handling correspondence, and facilitating communication between the CEO and various departments within the organization.

Responsibilities:

  1. Manage the CEO's schedule, prioritizing appointments, meetings, and events to ensure the CEO is well-prepared and punctual for all commitments.

  2. Act as the primary point of contact between the CEO and internal and external stakeholders. Screen and manage incoming correspondence, including emails, calls, and other communications.

  3. Prepare, review, and edit documents, reports, presentations, and other materials on behalf of the CEO. Maintain organized records and files.

  4. Manage all aspects of travel, including booking flights, accommodations, transportation, and itineraries. Also, manage visa applications and other travel-related logistics.

  5. Attend meetings with the CEO, take notes, develop meeting minutes, and follow up on action items. Help prepare agendas and materials for meetings.

  6. Confidentiality: Handle sensitive information carefully, ensuring data security and privacy.

  7. Assist the CEO in prioritizing tasks and responsibilities, meeting deadlines, and keeping strategic objectives on track.

  8. Support the CEO in overseeing and coordinating special projects and initiatives, often requiring collaboration with other team members.

  9. Maintain an organized and efficient office environment. Order supplies, manage expenses, and handle general administrative tasks.

  10. Conduct research, compile data, and prepare reports on various topics as assigned by the President, presenting findings clearly and concisely.

  11. And such other tasks may be assigned from time to time.

Requirements:

  • Bachelor's degree in business-related courses or equivalent experience.

  • Proven experience as an executive assistant or in a similar role.

  • Experience in accounting booking and hr related jobs is an added point

  • Having good driving skills is a plus.

  • Strong organizational, time management, and problem-solving skills.

  • Excellent written and verbal communication skills.

  • Proficiency in office software and tools, such as Microsoft Word, Excel, PowerPoint, Outlook, and other management systems.

  • High level of discretion and the ability to handle confidential information.

  • Exceptional attention to detail and a proactive approach to tasks.

  • Professionalism, integrity, and a service-oriented mindset.

  • Ability to work well under pressure and adapt to a dynamic work environment.

Benefits:

  1. Flexible working locations

  2. Hybrid Set Up

  3. Excellent company culture

  4. Free accommodation & Devices program

  5. High incentive program

  6. Stock Option Program

  7. Work with local & international brands

Company Intro:

Klaiya is an advertising agency that specializes in brand and performance marketing, E-Commerce Services, and influencer Marketing. We are the center of excellence that helps businesses establish and develop their online presence and brand awareness. With a pool of Marketing Gurus, E-Commerce Experts, and Out-of-the-box creatives, we are certainly one of the leading digital marketing solution providers in the Philippines.

Brand We've worked with:

Nestlé | Unilever | Coca-Cola | URC | Monde Nissin | Del Monte

Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock

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