Full-Time Executive Assistant w/ basic Bookkeeping

2 weeks ago

Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱30,000 - ₱60,000 per year

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities:

  • Bookkeeping and expense reporting
  • Calendar and appointment management using Microsoft Calendar and Google Calendar
  • Email management and correspondence
  • File and records management
  • Process creation and process improvement
  • Research and data analysis
  • Delegation of support to appropriate staff
  • Travel arrangements and itinerary planning
  • Data entry and report generation, especially in NetSuite
  • Support with project management using
  • Social media management (LinkedIn)
  • Participation in virtual meetings via Microsoft Teams and Zoom
  • Communication via Slack, WhatsApp, and text messaging
  • Other personal and administrative assistance as required

Qualifications:

  • Proven experience as an executive assistant, project coordinator, or similar role
  • Proficiency in Microsoft Office Suite, Google Workspace, and Zoom
  • Experience with project management tools )
  • Strong data entry and data management skills; experience with NetSuite preferred
  • Understanding of bookkeeping and accounting principles
  • Experience in manufacturing, distribution, supply chain, or M&A work is a plus
  • Excellent organizational, communication, and multitasking abilities
  • High level of confidentiality and professionalism
  • Experience with LinkedIn social media management
  • Ability to support process improvement initiatives
  • Familiarity with file management and administrative support tasks
  • Ability to work independently and manage multiple priorities
  • Available for 40 hours per week
  • Must be amenable to work at night
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

Benefits:

  • PH Mandated Benefits
  • Night Differential
  • Paid Leaves
  • Holiday Premiums
  • Internet Allowance
  • Electricity Allowance
  • HMO
  • 13th month pay
  • Annual Performance Appraisal

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