Executive Assistant

Organize the People Strategies Powering High-Performance Cultures

Bring harmony to hustle as you balance leadership priorities and people programs that reach across continents. This international opportunity places you at the core of culture design, where organization meets inspiration. Make your mark in a dynamic environment that values systems, empathy, and initiative-proving that real influence begins with structure built to last.

Job Description

Be part of our client's team as an Executive Assistant and HR Administrator, providing vital support to a dynamic Director while assisting clients in optimizing HR systems and processes. This role combines executive coordination, HR administration, and performance tracking-bridging strategy and operations to ensure seamless execution and meaningful impact across global people and culture initiatives.

Job Overview

Employment Type: Full-time

Shift: Day Shift (8:30 AM - 5:30 PM AEST), Weekends Off

Work Setup: Permanent Work-From-Home

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Fixed weekends off
• Fully customized Emapta laptop with peripherals
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Prior Experience:

• At least 1 year of experience as an Executive Assistant, Office Manager, or HR Administrator
• Previous experience in a consultancy, professional services, or fast-paced small business environment
• Exposure to HR platforms such as Employment Hero, DocTrack, or ATS (preferred but not required)

Technical Qualifications:

• Strong proficiency in Microsoft Office Suite and SharePoint
• Skilled in formatting professional documents using Canva with keen attention to detail
• Familiarity with Employment Hero or the ability to learn new systems quickly
• Proficient in using LinkedIn and basic social media scheduling tools
• Excellent written communication skills for editing and preparing HR-related documents

Core Competencies and Traits:

• Highly organized and detail-oriented, with strong follow-through
• Proactive in managing administrative and HR tasks independently
• Discreet in handling sensitive HR and business information
• Warm, compassionate, and values-driven in interpersonal interactions
• Curious and capable, with a continuous improvement mindset
• Accountable and collaborative within a small, high-ownership team environment
• Self-reliant, adaptable, and quick-thinking when handling diverse tasks
• Resourceful and solution-oriented in a fast-paced consultancy setting

Your Daily Tasks

Executive Support:

• Manage the Director's diary and calendar
• Coordinate meetings, coaching sessions, and workshops
• Format and edit documents using Word, Excel, PowerPoint, and Canva
• Organize and maintain SharePoint file systems
• Schedule and post content on LinkedIn and other social media platforms
• Provide ad hoc personal and professional support to the Director

HR Administration for Clients:

• Prepare HR documents and perform administrative support tasks for clients
• Maintain and update employment contracts and related HR documentation
• Oversee probation review and exit interview processes
• Review and update HR policies to ensure clarity and relevance
• Enhance efficiency and expand the usage of Employment Hero

Performance Measurement:

• Complete diary, document, and scheduling tasks accurately and promptly
• Maintain organized and updated HR documentation and systems
• Implement and track improvements in HR processes and internal workflows
• Achieve positive feedback from both the Director and clients

About the Client

In the world of HR consulting, our client stands out as a culture architect-turning values into everyday actions and workplaces into thriving communities. Recognized for excellence in people strategy and organizational growth, they design frameworks that empower teams, elevate performance, and sustain engagement. With a blend of insight, empathy, and evidence-based solutions, they redefine what it means to work well-proving that strong cultures aren't built overnight, but crafted with purpose and heart.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a culture focused on collaboration and innovation. Work with global partners across industries and be supported by professionals passionate about making an impact. Apply now and be part of the #EmaptaEra