Admin Specialist

Posted 1 day ago

Qualifications:

• Graduate of any 4-year college course or IT course
• At least 1-2 year of experience in the same field
• Excellent written and verbal communication skills in English and proficiency in a 2nd language
• Excellent communication and persuasion skills; written, telephonic, and in-person.
• Attention to details, good time management and flexibility. Able to manage multiple tasks and meet deadlines.
• Able to handle multiple problems simultaneously.
• Must be proficient in MS Word, Excel, Power Point, Internet navigation, and e-mail systems.
• Hybrid (3x onsite and 2x WFH)

Roles and Reponsibilities:

• Under minimal supervision, performs administrative support functions and a wide variety of administrative duties including data entry, word process and filing.
• Assist in coordinating schedules and performing special tasks as needed.
• Resolves complicated and sensitive questions and problems.
• Applies varied and moderately complex clerical procedures, research methods and techniques to support business functions and processes
• Creates documents for various projects and assists with related questions regarding processes and procedures.
• Leverages job knowledge to make business decisions.
• Assists with special projects as needed.
• Communicates with customers to resolve inquiries.

Job Types: Full-time, Temporary

• Health insurance
• Life insurance

Work Location: Hybrid remote in Makati

Posted 1 day ago

Job Overview:

You will play a vital role in ensuring the smooth running of our compliance operations, with a focus on PEZA and ASSET requirements. As an integral part of our administrative team, you will contribute to the overall success of the company through your exceptional organizational and administrative skills.

Requirements / What we’re looking for:

• Coordinating and managing PEZA and ASSET compliance requirements, including document processing and submissions
• Providing administrative support to the compliance team, ensuring all relevant paperwork and documentation are prepared and filed accurately and on time
• Liaising with government agencies and internal stakeholders to ensure seamless compliance processes
• Maintaining detailed records and generating reports on compliance activities
• Assisting with other administrative tasks as needed to support the overall operations of the business

What we’re looking for

• At least 1 years of experience in an administrative or compliance-focused role, preferably within the PEZA or ASSET framework
• Procurement process and/or Vendor Management and SAP experience is a plus
• Must have excellent Verbal and Written English Communication Skills
• Strong organizational and time management skills, with the ability to prioritize tasks and work to tight deadlines
• Excellent attention to detail and a proven track record of accuracy in administrative work
• Proficient in MS Office Suite, with the ability to quickly learn new software and systems
• Effective communication skills, both verbal and written, with the ability to liaise with various stakeholders

A team player with a positive attitude and a willingness to take on additional responsibilities as needed

Solid understanding of computer basics (Windows, Excel, Word, Operating Systems and the Internet)

• Must be willing to work on Night Shifts and Shifting Schedules at Bonifacio Global City, Taguig City

Other info:

• Application Process: 1 Day hiring (Onsite Process depending on the availability of the hiring managers)
• Work set up: Onsite
• Schedule: Shifting
• Salary Range: Your current and expected salary as well as your interview with the hiring managers will be considered for the offer

What’s in it for you?

Our people enjoy some amazing perks, check out a few below:

• Competitive salary package
• Stability (Continuously getting pioneer accounts)
• Learning sessions every week
• Free Parking Passes
• HMO
• Leave credits/Leave conversions
• Uncapped annual appraisal
• 2 days off

Interested? Here are ways to reach us:

• Please make sure to complete this application form:
• Send a message to | Yan & Krizia)
• Walk in and look for YAN & KRIZIA- our office located at 12th Floor SIX/NEO (previously Net Lima) 26th street 5th avenue BGC, Taguig

Job Types: Full-time, Permanent

Education:

• Bachelor’s (Preferred)

Experience:

• Procurement: 1 year (Preferred)
• Vendor Management: 1 year (Preferred)

Language:

Posted today

Job Description

Rua Seguridad is a proudly Filipino-owned company and a leading provider of thermoplastic road marking paints, bitumen products, and road safety solutions in the Philippines. Established in 2006, we have grown into one of the country’s top ISO-certified manufacturers with a nationwide presence and a strong track record of supporting major infrastructure projects.

Key Responsibilities:

• Oversee the management of all physical assets, ensuring proper tracking, maintenance, and disposal.
• Coordinate asset lifecycle management, including procurement, utilization, and end-of-life processes.
• Ensure the office environment is functional, well-organized, and conducive to productivity.
• Manage office supplies, furniture, and equipment procurement.
• Supervise office space allocation and general office housekeeping.
• Monitor and manage utility services, ensuring cost efficiency and reliability of services (e.g., electricity, water, internet).
• Work with relevant departments to implement energy-saving initiatives.
• Collaborate with IT to ensure the smooth functioning of hardware, software, and network infrastructure.
• Oversee the implementation of new technology systems, providing user training and support.
• Identify, evaluate, and manage vendors providing essential services and products.
• Negotiate contracts, track service levels, and ensure timely delivery of goods and services.
• Oversee non-core services such as cleaning and any other auxiliary services required to support day-to-day operations.

Job Qualifications:

• Must be a bachelor’s degree holder in any business-related course; a degree in Information Technology is an advantage.
• With at least 2 years of relevant experience in administrative functions.
• Must be willing to report onsite from Monday to Saturday at 3M Warehouse in Marilao, Bulacan.
• Must be willing to report onsite twice a month at the Head Office in West Ave, Quezon City.

What we offer

At Rua Seguridad Corp., we are committed to providing a rewarding and supportive work environment. In addition to a competitive salary, we offer a comprehensive benefits package, including:

• Generous annual leave and holiday entitlements
• Comprehensive health and life insurance coverage
• Opportunities for professional development and career advancement
• Collaborative and inclusive company culture

What’s in it for you?

Our people enjoy some amazing perks, check out a few below:

• Competitive salary package
• Stability (Continuously getting pioneer accounts)
• Learning sessions every week
• Free Parking Passes
• HMO
• Leave credits/Leave conversions
• Uncapped annual appraisal
• 2 days off

Interested? Here are ways to reach us:

• Please make sure to complete this application form:
• Send a message to | Yana)
• Walk in and look for YAN/KRIZIA- our office located at 12th Floor SIX/NEO (previously Net Lima) 26th street 5th avenue BGC, Taguig

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