Senior Executive Assistant

Job Description 1 — Bezla.com LLC (Remote)

Permanent | This is a remote position.

• Virtual Assistant (work-from-home, independent contractor) with base hourly pay plus bonuses.
• Key activities include preparing reports, calendar management, writing articles, scheduling administrative appointments, using social media management and digital marketing tools, and basic bookkeeping.
• Requirements: Bachelor’s or Master’s degree (preferably with distinction); 1+ years of Marketing & Sales related experience (digital marketing, telemarketing, CRM, sales/channel management, marketing spend effectiveness, or analytics); ability to work 9 AM–5 PM EST; high-speed internet (at least 10 Mbps); laptop/PC with at least 16 GB RAM; noise-canceling headset; quiet dedicated workspace.
• Benefits: Fully remote opportunity; 17 days of paid time off (including holidays and personal leave); weekly and monthly bonus incentives; opportunities for career advancement with ongoing training and promotional options.

Note: There are multiple repeated paragraphs and regional eligibility notices in the original description; those have been omitted here to focus on the core role details.

Job Description 2 — Virtual Assistant (Legal Firm) — Pasig City / Scale-X Solutions

Location: 1600 Pasig City, National Capital Region; Remote positions and regional eligibility restrictions apply per advertiser.

Permanent | Remote | Day shift (9-5 AEST). Start with 30 hours per week, may progress to full time. VA rate: AUD 7–8 per hour.

• Purpose: Provide timely and accurate administrative support to help the client stay organized and allow focus on more advanced responsibilities.
• Job Qualifications: 1–2 years relevant administrative support experience (preferably in the legal industry); experience using Clio software is a MUST; strong communication, attention to detail, and organizational skills; ability to work autonomously and as part of a team; social media savvy; good report writing; background in minute taking.
• General tasks (Clio-related): creating templates, loading/updating client information, call routing, data entry, and template creation from precedents.
• Other potential tasks: creating content and posting on social media; file management.
• Detailed duties include: email/calendar management, data entry, legal matter/file management, drafting emails and documents, settlement letter processing, legal research, handling calls, coordinating staff meetings, timely email responses, preparing communications, posting social media content, and liaising with stakeholders.

Job Description 3 — Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Type: Part-Time

Location: Remote (Executive Virtual Assistant focused on bookkeeping and project coordination).

Summary: A dedicated, full-time (remote) team member responsible for bookkeeping, construction project coordination, and administrative support. Proficient with QuickBooks, construction software (e.g., Build-A-Trend), and multi-stream support. Must work independently while supporting multiple workstreams.

• Key Responsibilities: Bookkeeping & Finance — QuickBooks; monthly reconciliations; expense categorization; invoice management; accounts payable/receivable; leadership reports.
• Project Management Support — Use Build-A-Trend or similar to assist with updates, timelines, documentation; coordinate with contractors/vendors; track budgets and deadlines.
• Administrative Tasks — Manage email/calendar across time zones; coordinate travel; organize files; create SOPs; light social media support.
• Cross-Business Support — Potentially support light admin/bookkeeping for another service-based business; adapt to shifting priorities across workstreams.

Qualifications: QuickBooks proficiency; construction or service-industry accounting is a plus; familiarity with project management platforms (Build-A-Trend, Monday.com, Asana, etc.); excellent written and verbal English; highly organized; strong multi-tasking; work ethic aligned with Filipino cultural values of integrity and reliability; college degree preferred.

Tools You’ll Use: QuickBooks; Build-A-Trend or similar project management software; Google Workspace; Zoom/Google Meet; Canva or Meta Business Suite for basic social media.

Note: The original content included region-based eligibility notices; these have been retained here for context where applicable, but may affect applicant eligibility based on location.

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