Accounting & Finance Assistant

Hiring: Full-time Accounting & Finance Assistant - Remote - $9,600 - $14,400/yr

About the Client

Florida’s BTR Pioneer – First large-scale Build-to-Rent developer in the state.
2,000 Units in Pipeline – Rapidly scaling portfolio addressing housing undersupply.
Long-Term Vision – Focused on sustainable growth and disciplined investment.
Small but Mighty Team – Lean structure with strong collaboration across Finance, Ops, and Acquisitions.
Inclusive, Professional Culture – Long-term vision with a diverse, supportive work environment.

About WeAssist

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

Key Responsibilities - Accounting & Finance Assistant

• Accounts Payable & Invoice Processing
• Monthly Closings & Financial Statements
• Budgets, Reporting & Presentations
• Financial Modeling & Analysis
• Research & Market Support
• Project Management & Ad-Hoc Support

Why Are They Hiring an Accounting & Finance Assistant?

Our client is scaling rapidly with nearly 2,000 units in progress and needs an Accounting & Finance Assistant to support the Controller and VP of Acquisitions. The goal is to free senior leaders from routine tasks so they can focus on high-level strategy, fundraising, and acquisitions.

This role is critical in keeping financial operations accurate, efficient, and timely—especially during high-volume periods like monthly closings and tax season. With new projects constantly in motion, the right person will help standardize processes, support financial modeling, and strengthen the backbone of the business.

Qualifications:

• Must-Haves
  • Accounts Payable expertise (hands-on experience with invoice processing and bill pay).
  • Strong Excel proficiency (budgets, formulas, financial tracking).
  • Experience with QuickBooks and financial reporting.
  • Critical thinker who can work independently and anticipate needs.
  • Attention to detail and accuracy.
  • Excellent organizational and time management skills.
• Nice-to-Haves
  • Real Estate accounting experience (highly preferred).
  • Background in construction accounting (bonus).

Responsibilities of the Accounting & Finance Assistant:

• Accounts Payable & Invoice Processing
  • Track, review, and prepare invoices for approval — ensuring accuracy before sending to leadership
  • Manage bi-monthly bill pay cycles (1st and 15th of each month), covering between 25–50 accounts/bills at a time
  • Partner with the Controller to execute payments on time and maintain clean records
  • Look for opportunities to streamline and automate existing Excel-based processes
• Monthly Closings & Financial Statements
  • Assist with monthly closings across multiple entities.
  • Record invoices into QuickBooks and reconcile against budgets.
  • Export and track data in budgeting spreadsheets.
  • Process reimbursements and maintain expense reports.
  • Ensure closings are completed within the first week of each month.
• Budgets, Reporting & Presentations
  • Compile data for budget creation, expense tracking, and performance reports
  • Assist in preparing cost reports, budget-to-date comparisons, and projected budgets for multiple projects
  • Combine property details, market research, and financial analysis into clear, presentation-ready documents used by senior leaders and acquisitions teams
  • Help standardize reporting templates so the company can move toward a more efficient, repeatable reporting system
• Financial Modeling & Analysis
  • Build and maintain Excel-based financial models, with a primary focus on budgets
  • Support the acquisitions team with underwriting models, especially when evaluating new deals
  • Apply assumptions and interpret key real estate metrics such as IRR, NOI, and cap rates
  • Provide insights that help leadership make smart investment and operational decisions
• Research & Market Support
  • Conduct market analysis using brokerage reports, CoStar, and other data sources
  • Summarize findings into quick, usable insights for executives
  • Assist with property tax and insurance research, particularly during tax season
  • Provide background research for Offering Memoranda (OMs) and presentations
• Project Management & Ad-Hoc Support
  • Keep track of project timelines, deliverables, and follow-ups, ensuring nothing slips through the cracks
  • Handle one-off research or data entry tasks (e.g., pulling city-specific costs, filling out financial forms)
  • Support executives with special projects that align with the company’s broader strategy

Want to Know More About the Client?

Our client is a fast-growing, Florida-based real estate investment, development, and fund management company recognized as the first large-scale Build-to-Rent (BTR) developer in the state. Founded in 2012 and pivoting exclusively to BTR in 2017, they now have nearly 2,000 units in the pipeline, tackling the housing shortage with a disciplined, long-term investment approach.

Culture and Core Values:

This is a team of independent, highly capable professionals who value accuracy, accountability, and growth. The culture is hands-off yet supportive, giving team members the space to thrive while expecting reliability and results.

• Get It Done – Deliver work with precision and consistency.
• Details Matter – Accuracy and timeliness are non-negotiable.
• Think Critically – Anticipate issues and provide smart solutions.

What’s in it for you?

• Remote Setup – Work from anywhere during EST hours.
• Growth Opportunity – Step into a small, growing team with room to evolve.
• Direct Impact – Support senior leaders and make a difference from day one.
• Innovative Approach – Help implement smarter systems, including automation and AI.
• Long-Term Career Path – Chance to pioneer the role and potentially lead additional finance support in the future

Perks:

• 13th Month Bonus
• Permanent work-from-home / remote set-up
• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance-based raises
• Prizes and bonuses

Specifics:

• Time
  • Full-time; 8:00 AM – 5:00 PM EST
  • This is a remote position so you can have the freedom to work from anywhere
• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi
• Tech Stack
  • Microsoft Office (Excel, PowerPoint, Word, Outlook)
  • QuickBooks
• Compensation
  • Fixed Rate $9,600 - $14,400/yr