Executive Assistant

Executive Assistant with Sales Experience

Posted today

Job Description

We are looking for a highly organized and proactive Remote Executive Assistant with Sales Experience to support our executive team while also assisting with sales outreach and customer relationship management. This role requires a unique blend of administrative expertise and sales acumen, making it ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and has a strong attention to detail.

Responsibilities

• Executive Support: Manage executive calendars, schedule meetings, and coordinate appointments across time zones.
• Handle email correspondence, prioritize messages, and draft responses as needed.
• Organize and maintain files, documents, and reports.
• Prepare presentations, reports, and other business materials.
• Conduct research on various topics to support decision-making.
• Manage special projects, ensuring deadlines are met.
• Handle confidential information with discretion.

Sales Support & Outreach

• Identify market opportunities and research potential customers via LinkedIn, Google, and social media.
• Conduct outreach to potential clients, distributors, and re-distributors to achieve sales goals.
• Pitch potential customers via email, phone calls, or video meetings, following up as needed to close deals.
• Prepare compelling sales presentations in Google Slides or PowerPoint.
• Coordinate product sample requests for customers and events, supporting trade shows and marketing preparations.
• Support customer and distributor activation initiatives.
• Analyze sales reports, conduct data analysis, and assist in trade spend calculations.

Qualifications

• 2+ years of experience in sales and/or executive assistance.
• Must be able to work on Eastern Standard Time (EST).
• Proven ability to communicate effectively and build relationships.
• Strong organizational and time-management skills.
• Highly motivated, resourceful, and a go-getter mentality.
• Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, Microsoft Word.
• Experience with CRM software and sales tools is a plus.
• Comfortable working flexible hours when needed.

Benefits

• Two weeks of paid time off.
• Training and development programs.
• Work from home.

Note: This advertiser has chosen not to accept applicants from your region.

Administrative & Office Management Executive (47684)

Posted today

Job Description

Responsibilities

• Oversee office administration, including general affairs, HR, accounting, and secretarial tasks
• Support Japanese expatriates and visitors with travel, logistics, and office coordination
• Assist with payroll processing, compliance reporting, and labor law requirements
• Manage confidential information with professionalism and discretion
• Coordinate with government agencies and external service providers
• Prepare and maintain reports, records, and documentation for smooth office operations
• Contribute to procedures related to future local incorporation of the office

Must

• Proven experience in administration, HR, payroll, accounting, secretarial support, or office management
• Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements
• Strong organizational skills with ability to handle confidential information
• Proactive and independent, with initiative
• Effective communication skills in English and Filipino
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

This advertiser has chosen not to accept applicants from your region.

Retail Sales and Office Management Staff

Posted today

Job Description

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for walk-in clients, assist, and greet them.
• Assist Sales team for presentations, proposals, and quotations; assist during job/site visits if needed.
• Identify new clients through lead generation (cold calling, social media research, directories).
• Organize filing of records; maintain confidentiality.
• Maintain inventory of showroom; create requests for supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain records and files.
• Coordinate schedules, arrange meetings, distribute memos and reports.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track attendance, feedback, and completion.
• Manage employee records and assist with onboarding, terminations, and updates in database.
• Provide HR-related support such as recruitment and payroll processing.
• Escalate HR inquiries to the Office Management team.
• Provide administrative functions and other duties as assigned by the President/MD.

Qualifications

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• 2+ years of sales experience preferred; fresh graduates encouraged to apply.
• Ability to develop and maintain positive relationships
• Knowledge of high-end furniture or real estate market a plus
• Initiative, independence, flexibility, out-of-the-box thinking
• Fluent in English, strong verbal and written communication
• Time management and organization; calendar management
• Ability to work independently with strong problem-solving and detail orientation

Location: Makati, Philippines

Job Type: Full-time

Note: This advertiser has chosen not to accept applicants from your region.

Administrative Support

Posted today

Job Description

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.
• Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

This advertiser has chosen not to accept applicants from your region.

Administrative Support

Posted today

Job Description

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• OJT/Internship experience in finance, accounting, admin, or related fields preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle confidential information with confidentiality.

This advertiser has chosen not to accept applicants from your region.

Administrative Support

Posted today

Job Description

Job Title: Client Support Associate

We are seeking an experienced and detail-oriented Client Support Associate to join our Facilities Management – Maintenance & Repair Department. You will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Workdays: Weekdays only (Weekends Off)
• Compensation: ₱35,000 salary package + 10%-night differential
• A great place to work

Key Responsibilities:

• Client Communication: Maintain effective communication with clients, ensuring timely responses and updates.
• QA Follow-Up Calls/Emails: Conduct post-service QA calls or emails and escalate issues to Account Managers as needed.
• Work Order Coordination: Gather information from clients to schedule work orders efficiently.
• Vendor Sourcing & Onboarding: Research, vet, and onboard new vendors; ensure documents are submitted to SharePoint.
• Work Order Processing: Process work orders through ServiceSync WOM per guidelines and budget.

Qualifications:

• Exceptional communication skills
• Strong attention to detail
• Ability to multitask and prioritize effectively
• Experience in record-keeping, invoice processing, and coordination tasks

This advertiser has chosen not to accept applicants from your region.

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