Executive Assistant | Xero

24 hours ago

Cavite City, Philippines Buscojobs Full time

Executive Assistant

Executive Assistant provides high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently.

Responsibilities
  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel itineraries.
  • Screen and respond to emails and other communications on behalf of the executive; act as liaison with internal and external stakeholders.
  • Prepare reports, presentations, and correspondence with accuracy and professionalism.
  • Coordinate logistics for meetings, events, and travel; prepare meeting notes and follow up on action items.
  • Handle confidential documents and information with discretion; maintain filing and database systems; support project tracking.
  • Provide support to senior management as needed and assist in decision-support activities with research or data.
  • Oversee task prioritization and gatekeeping to minimize distractions and optimize executive time.
  • Support personal and business-related tasks where applicable and travel with executives as required.
Qualifications
  • Bachelor’s degree preferred; minimum 2 years related experience as an executive or administrative assistant.
  • Excellent verbal and written communication skills; professional discretion and confidentiality.
  • Strong organizational and time-management abilities; ability to multitask and work under pressure.
  • Proficiency with office software (e.g., Microsoft Office, Google Workspace) and calendar/travel management tools; tech-savvy and quick to adapt.
  • Willingness to travel and be based near the employer as required by the role.
Job Details

Job Type: Full-time

Benefits
  • Health insurance and/or HMO
  • Paid time off and other leave benefits
  • Opportunities for promotion; paid training
  • Transportation support where applicable

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