Executive Assistant to Chief Executive Officer

1 week ago

Sorsogon City, Philippines Glowie By Her Full time

Executive Assistant to two Founders (Remote)

We’re looking for an elite and experienced Executive Assistant to support two high-performing founders running separate fast-growing businesses. This role requires exceptional organization, discretion, and proactivity, with the ability to manage priorities across both companies and schedules. You will be onboarded first as a senior Executive Assistant shared across 2 founders, but will most likely be managing another Assistant to help with the workload.

Compensation & Hours

  • Salary: USD $1,500 – $2,500/month (commensurate with experience)
  • Hours: Full-time, 40 hours per week
  • Time Zone Coverage: Flexible across New York and Australian business hours

Key Responsibilities

  • Calendar & Task Management
    • Manage and coordinate two busy calendars across multiple time zones.
    • Prioritize and organize tasks to ensure alignment and avoid conflicts.
  • Inbox & Communication Management
    • Own and triage email inboxes; draft and respond where appropriate.
    • Maintain clear communication flow between founders, teams, and external partners.
  • Travel & Logistics
    • Book flights, hotels, and create detailed itineraries for international travel.
    • Handle last-minute changes with speed and accuracy.
  • Operational Support
    • Track deliverables, manage documents, and maintain organized systems (Notion, Google Drive, Slack, etc.).
    • Liaise with internal team members and external stakeholders to move projects forward.

What We’re Looking For

Experience

  • MIN 2+ years as an Executive Assistant supporting entrepreneurs or small business owners.
  • Experience in a managerial position
  • Proven ability to coordinate across multiple businesses or projects.
  • Strong experience managing complex travel itineraries.
  • Ownership mindset—driving outcomes, not just completing tasks.

Skills & Attributes

  • Highly organized and detail-oriented with strong prioritization skills.
  • Strong judgment, confidentiality, and discretion.
  • Tech-savvy and resourceful (Google Suite, Notion, Slack, Asana, automation tools).
  • Emotional intelligence to manage dynamics between multiple stakeholders.

Why This Role?

This is not a standard EA position. You’ll be the operational glue between two ambitious founders, with visibility into two dynamic, fast-growing businesses. If you thrive in high-performance environments and want to grow alongside entrepreneurial leaders, this is your opportunity to build a long-term, impactful career.

How to Apply

Email with your resume and introduction.

We’re open, but not for long.

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