Accounts Payable Specialist

2 days ago

Makati, Philippines Cooee Inc Full time

Accounts Payable Specialist

NIGHT SHIFT | Fulltime | Makati (Hybrid Setup) | Iloilo (Onsite)

About the Role

We have partnered with a manufacturing and importing company based in California. With over 30 years of experience, the company specializes in providing high-quality products at competitive prices, enabling customers to pass savings on to their own clients. Their flagship brand offers a diverse range of products, including cookware, appliances, decorative items, and household gadgets.

The Accounts Payable Specialist will be responsible for managing and processing the companys accounts payable transactions with accuracy, efficiency, and compliance. This includes handling invoice processing, vendor payments, reconciliations, expense reports, and documentation. The role also covers managing employee travel arrangements, ensuring cost-effectiveness and smooth coordination. This position reports directly to the Controller/CEO.

Responsibilities
  • Process high volume of invoices with accuracy and timeliness
  • Prepare and process weekly check runs, ACH, and wire transfers
  • Issue payments to vendors, factories, and manufacturers (local and overseas)
  • Review and route invoices for approvals in compliance with policies
  • Post invoices related to utilities, leases, and other expenditures
  • Reconcile monthly credit card statements and vendor accounts
  • Match purchase orders, receiving documents, and invoices (3-way match)
  • Maintain vendor records, respond to inquiries, and resolve discrepancies
  • Ensure proper documentation and support audit requirements
  • Monitor accounts for timely payments and available discounts
  • Coordinate with internal departments and external vendors
Travel Planning
  • Organize, manage, and optimize all aspects of employee business travel
  • Obtain CEO approvals for travel requests
  • Book flights, hotels, rental cars, and other travel arrangements
  • Prepare and manage detailed itineraries, including group and executive travel
  • Handle travel changes, cancellations, and rebooking
  • Maintain travel-related documentation, forms, and approvals
  • Record trips in the company public calendar
What we're looking for
  • At least 5 years of experience in Accounts Payable or general accounting
  • Strong understanding of accounting principles and AP processes
  • Proficiency in accounting systems (QuickBooks, SAP, Oracle) and MS Excel
  • High attention to detail, accuracy, and confidentiality
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Ability to work independently and collaboratively in a fast-paced environment
Preferred Skills
  • Experience in manufacturing, logistics, or wholesale industries
  • Knowledge of Accounts Receivable processes
  • Familiarity with 3-way match (PO, receiving, invoice)
  • Knowledge of sales tax and vendor compliance (e.g., W-9s)
  • Strong sense of urgency, adaptability, and multitasking skills

Job Type: Full-time, Night Shift (10pm - 7am)

Onsite (Iloilo Office): Bldg. 2, 2nd Floor of Nelly Garden, Jaro, Iloilo City

Hybrid (Makati Office): 2nd Floor, Vicente Madrigal Building - 6793 Ayala Avenue, Makati City

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