Founding Executive Assistant

3 days ago

Philippines Little Pixies Studio Full time

Virtual Executive Assistant Little Pixies Studio hires a Virtual Executive Assistant to support the Co‑Founders of a fine‑art portrait brand creating magical, storybook‑style photography experiences. This is a high‑trust, high‑speed partnership. You’ll be the operational force that keeps communication flowing, projects moving, and the founders focused on highest‑leverage work. Important: This is not an administrative assistant role. It’s an ownership role. You will run things, make judgment calls, and deliver outcomes. Responsibilities Own day‑to‑day communication loops: triage inbox/messages, draft/send replies in‑voice, and escalates only true signal. Own customer/community support: fast, warm, on‑brand responses; track and close every thread. Own project execution: turn broad prompts into clear plans, timelines, and delivered outcomes. Social media operations: schedule posts, organise assets, draft captions/replies, track engagement. Maintain clean systems for tasks, notes, docs, and decisions (Google Workspace, Jira). Proactively surface risks, dependencies, and next actions; close loops without reminders. Assist with calendar/scheduling and help improve time‑management rhythms. Use AI tools to accelerate research, writing, and first drafts, then execute the real‑world steps. Results Founder communications and customer queries are answered quickly, accurately, and on‑brand. Priority projects ship on time with minimal founder involvement. Systems reduce chaos; future work becomes faster and easier. Founders spend more time in high‑leverage work; less time context‑switching. No dropped balls: commitments are tracked and closed. Requirements 3–7 years in executive support, operations, or project execution (remote preferred). Excellent English (written/spoken); can write in founder/brand voice. Outcome Ownership: you figure out what needs to be done and handle it. Bulletproof Discretion: vault for sensitive information. Pressure‑Ready: high standards, moving targets, intense focus. Fast Response Time: real‑time, even after hours. Bonus: experience in marketing, creative industries, customer experience, or influencer coordination. Who this role is not for Anyone who gets rattled when priorities shift, timelines tighten, or things move fast. People who guard their evenings and weekends like sacred ground. Individuals uncomfortable working across personal and professional spheres; integration required. Those who struggle to read the room, adapt tone, or communicate with clarity under pressure. People who take direct feedback personally or need constant validation. Anyone who needs to be followed up to ensure a task is complete. Those prioritizing “done” over “done right” – excellence is required. People who hesitate to take initiative or wait for permission to lead. Location Remote (UK hours) Compensation 45,000‑55,000 PHP per month Core Values Competitive Greatness : drive to constantly improve and see incremental gains. Sincere Candour : honest feedback and self‑awareness. Unimpeachable Character : integrity aligned with company goals. Skills Executive communications support Ownership mindset Hiring experience (if any) #J-18808-Ljbffr

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