Executive And Team Administrator

3 weeks ago

Metro Manila Philippines Buscojobs Full time

Executive Administrator

Posted today

Job Description

About the Role

We are looking for a confident and highly organized Executive Administrator to provide direct support to our Director. This role is hands-on and requires someone who can take full ownership of tasks, manage priorities effectively, and serve as a trusted right hand to ensure nothing slips through the cracks. You'll coordinate schedules, manage communications, and keep the Director focused on high-value activities.

Roles and Responsibilities

  • Monitor and triage the Director\'s inbox, forwarding and delegating requests as needed.
  • Manage the Director\'s calendar, including scheduling meetings, appointments, and travel.
  • Prepare documents, reports, and correspondence on behalf of the Director.
  • Take meeting minutes, track action items, and ensure timely follow-ups.
  • Handle approved personal administration tasks for the Director.
  • Keep the Director briefed on key deadlines, upcoming commitments, and business priorities.
  • Ensure smooth communication between the Director and internal/external stakeholders.

Required Experience

  • Previous experience in executive administration, office management, or similar support role.
  • Experience managing schedules, emails, and communications for senior leadership.

Minimum Qualifications

  • Strong command of English, both written and spoken.
  • Highly organized, detail-oriented, and proactive.
  • Ability to manage multiple priorities and work under pressure.

A Successful Candidate Must Have

  • Confidence and professionalism to work with a strong-willed Director.
  • A positive attitude and willingness to learn the ins and outs of the business.
  • Flexibility and team spirit — ready to step outside core duties to help when needed.

Proficient With

  • Microsoft Office Suite (Word, Excel, Outlook)
  • Calendar and scheduling tools (Google Calendar, Outlook)
  • HMO coverage on Day 1
  • Unlimited barista-style coffee
  • Free parking & shuttle services
  • Employee referral incentives (Silver)

Executive and Team Administrator

Posted today

#J-18808-Ljbffr

  • Executive Administrative Assistant

    2 weeks ago

    Eastwood, Metro Manila, Philippines TECHNOGLOBAL TEAM, INC. Full time ₱450,000 - ₱900,000 per year

    ENJOY THE BENEFITS OF WORKING IN A HYBRID SET-UPWork with flexibility at home, take a free lunch when you're onsite. #WeAreTGT in Eastwood: Great Place to Work CertifiedHealth & Wellbeing: HMO from Day 1 (with dependent & dental coverage), psychiatric & medicine support, flu shots, life insuranceRewards & Recognition: 24 PTOs (with conversion), annual...

  • Administrative Executive

    5 days ago

    Philippines Smilepoint Dental Full time $40,000 - $60,000 per year

    Overview:We are looking for a highly organized and detail-oriented Administrative Executive to provide direct support to our CEO in Singapore. The ideal candidate should demonstrate strong organizational and IT skills, handle confidential information with discretion, and efficiently manage tasks in a dynamic environment. Proficiency in Microsoft Excel,...

  • Office Programs Coordinator

    6 days ago

    , Metro Manila, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Sales Executive

    5 days ago

    Philippines Corporate Executive Search Inc. Full time ₱600,000 - ₱900,000 per year

    Job Title: Sales Executive – Hotel IndustryJob Summary:The Sales Executive will be responsible for driving revenue growth by managing and expanding corporate and government accounts. This role involves building strong client relationships, identifying new business opportunities, and ensuring client satisfaction through tailored sales strategies and...

  • Team Leader

    2 weeks ago

    Bonifacio Global, Metro Manila, Philippines TECHNOGLOBAL TEAM, INC. Full time ₱800,000 - ₱1,200,000 per year

    WE'VE GOT YOU COVERED Dependable HMO and free lunch daily – so you can save more and stress less. #WeAreTGT in BGC: Great Place to Work CertifiedHealth & Wellbeing: HMO from Day 1 (with dependent & dental coverage), psychiatric & medicine support, flu shots, life insuranceRewards & Recognition: 24 PTOs (with conversion), annual appraisals, awards,...

  • Executive Assistant to the President

    3 weeks ago

    , Metro Manila, Philippines Bethel General Insurance and Surety Corp. Full time

    Executive Assistant to the President & CEO Bethel General Insurance and Surety Corporation (Bethel Gen) is a well-established insurance company founded in 1961. The Company extended its corporate life to another fifty (50) years when on November 22, 2011, the Securities and Exchange Commission, upon favorable endorsement of the Insurance Commission,...

  • Estimator / Administrative Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines TEAM VIRGIL LIMITED Full time ₱900,000 - ₱1,200,000 per year

    Job SummaryWe're hiring a detail-oriented Estimator / Administrative VA to support our client — a painting specialist company known for delivering high-quality interior and exterior painting services across residential and commercial projects.You'll be responsible for combining estimating accuracy with administrative efficiency, ensuring every project runs...

  • Executive Assistant

    1 week ago

    Binondo, Metro Manila, Philippines Gladex Travel and Tours Corp. Full time ₱600,000 - ₱1,200,000 per year

    Key Responsibilities:Manage and maintain executive calendars, including scheduling meetings, appointments, and travel itineraries.Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.Handle confidential correspondence and communications on behalf of the executive team.Assist in...

  • Commercial and Investment Banking

    4 weeks ago

    , Metro Manila, Philippines JPMorganChase Full time

    Commercial and Investment Banking - Executive Assistant - Senior Administrator Join to apply for the Commercial and Investment Banking - Executive Assistant - Senior Administrator role at JPMorganChase Overview Global Banking (GB), through its Commercial and Investment Banking businesses provides a complete set of solutions and capabilities to our clients...

  • Executive Assistant

    3 weeks ago

    , Metro Manila, Philippines ELITE BUSINESS SOLUTIONS Full time

    The Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless...