Estimator / Administrative Virtual Assistant

5 days ago

Manila, National Capital Region, Philippines TEAM VIRGIL LIMITED Full time ₱900,000 - ₱1,200,000 per year

Job Summary

We're hiring a detail-oriented Estimator / Administrative VA to support our client — a painting specialist company known for delivering high-quality interior and exterior painting services across residential and commercial projects.

You'll be responsible for combining estimating accuracy with administrative efficiency, ensuring every project runs smoothly from quotation to completion.

Key Responsibilities

1. Estimating and Quotation Support

  • Prepare detailed cost estimates and quotations, including labor, materials, and subcontractor costs.

  • Review project requirements to ensure accuracy and alignment with forecasted margins.

  • Source and compare supplier and subcontractor pricing for trades, equipment, and materials.

  • Ensure all estimates are completed accurately and on time, with supporting documentation.

2. CRM and Project Coordination

  • Manage project and client data using Tradify or similar CRM/job management systems.

  • Update job records, quotes, and progress notes to ensure real-time accuracy.

  • Assist in compiling detailed job files and liaising with operations teams.

3. Administrative & Executive Assistance

  • Manage email correspondence and respond to client or supplier inquiries promptly.

  • Maintain and organize calendars, meetings, and follow-ups for the management team.

  • Prepare reports, spreadsheets, and other documentation as required.

  • General administrative duties to support the Directors.

4. Customer Service

  • Handle client communications professionally through email and virtual meetings.

  • Coordinate with suppliers and clients to ensure smooth workflow and timely project updates.

  • Represent the company in a professional and customer-focused manner.

Qualifications and Experience

Knowledge & Experience

  • At least 3 years of experience in estimating, administrative support, or similar roles (preferably in construction, trades, or service industries).

  • Experience using Tradify, Simpro, or similar job management software is highly desirable.

  • Experience using  Groundplan, or similar estimating software is highly desirable.

  • Background in cost estimation, pricing, or procurement is an advantage.

  • Strong familiarity with CRM tools and Microsoft Office Suite (Excel, Outlook, Word).

Skills & Abilities

  • Excellent organizational and multitasking skills.

  • High attention to detail and accuracy in numbers.

  • Strong written and verbal English communication skills.

  • Ability to work independently with minimal supervision.

  • Proactive, resourceful, and committed to meeting deadlines.

System Requirements

  • Laptop or desktop with at least an Intel i5 processor (or equivalent).

  • Minimum 8GB RAM.

  • Stable internet connection (25 Mbps or higher).

  • Working headset and webcam for virtual meetings.

  • Quiet, dedicated home workspace.

Why Join Us

  • Competitive pay based on experience
  • Long-term career growth opportunities
  • Ability to work on a day-shift schedule
  • Permanent work-from-home opportunity

Ready to apply? 

If you have strong estimating and administrative skills, and you're eager to support a fast-paced, growing team — we'd love to hear from you

  • Medical Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time $15,000 - $30,000 per year

    This is a remote position.Virtual Rockstar is looking for a full-time Medical Virtual Assistant to support a well-established boutique physical therapy and fitness practice based in California. Known for their high-touch, individualized care, this practice has earned an outstanding reputation in the community, with strong referrals from local physicians and...

  • Administrative & Social Media Specialist - Virtual Assistant

    5 days ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time ₱450,000 - ₱900,000 per year

    This is a remote position.Virtual Rockstar is hiring a full-time Administrative & Social Media Specialist on behalf of a pediatric integrative medicine practice that provides compassionate, evidence-based care for children and adolescents from birth through age 20.The Administrative & Social Media Specialist will provide vital support to both the clinical...

  • Real Estate Virtual Assistant

    5 days ago

    Manila, National Capital Region, Philippines Atlas Virtual Support Full time ₱25,000 - ₱60,000 per year

    Company DescriptionAtlas Virtual Support was founded by former Compass marketing and operations leaders to provide quality, reliable, and affordable support for real estate agents. By outsourcing non-dollar productive tasks to a VA specializing in supporting agents, Atlas helps agents do more business without doing more work. The company is based in Makati...

  • General Virtual Assistant

    1 week ago

    Manila, National Capital Region, Philippines A+ Virtual Pro Full time ₱1,040,000 - ₱2,080,000 per year

    We're looking for a highly organized and proactive General Virtual Assistant to join our growing team. This is a full-time, long-term role for someone who's detail-oriented, tech-savvy, and enjoys working in a dynamic virtual environment.Key ResponsibilitiesYou'll be supporting our operations in various administrative, marketing, and coordination tasks,...

  • Senior Estimator/Contract Administrators/Quantity Surveyor

    5 days ago

    Manila, National Capital Region, Philippines Hunt St Full time A$2,000 - A$3,000

    ​​Looking for Philippines-based candidatesJob Role: Senior Estimator/Contract Administrator/Quantity Surveyor Compensation range:  $2000 AUD - $3000 AUD / MonthlyEngagement type: Independent Contractor AgreementWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a...

  • marketing virtual assistant

    3 days ago

    Manila, National Capital Region, Philippines Careers at Nova Virtual Solutions Full time ₱300,000 - ₱600,000 per year

    Company Description:Nova Tech Solutions is looking for a creative and Marketing Assistant to help manage and assist our clients. In this role, this is a full-time remote working set up role for a Marketing Assistant located in Metro Manila. TheMarketing Assistantwill be responsible for marketing campaigns and manage the generate forecast of the campaign for...

  • Virtual Assistant

    5 days ago

    Manila, National Capital Region, Philippines WealthGrow Lab Full time ₱150,000 - ₱250,000 per year

    Company DescriptionFounded in 2021, WealthGrow Lab empowers businesses with Virtual Assistants, systems, and strategies to drive sustainable growth. We help entrepreneurs and growing brands unlock their true potential through strategic delegation and process innovation. Since our inception, we've partnered with over 56 businesses worldwide to scale...

  • Virtual Assistant

    3 days ago

    Manila, National Capital Region, Philippines Cool Blue VA Full time ₱36,000 - ₱72,000 per year

    Dental Virtual Assistant – Insurance Are you an experienced Dental Assistant looking for a remote opportunity that offers flexibility and growth potential? Look no furtherPosition: Dental Virtual AssistantLocation: RemoteCoolblue VA is expanding our team and seeking a skilled Dental Virtual Assistant to help us provide outstanding service and support to...

  • Virtual Assistant

    1 week ago

    Manila, National Capital Region, Philippines SnappyCX Full time ₱250,000 - ₱500,000 per year

    Job Title: Virtual Assistant –GoHigh Level Location: Remote |Full-Time (Independent Contractor) About the Role Our client is seeking a reliable and tech-savvy Virtual Assistant with experience using GoHighLevel to provide ongoing support with automations, video creation, and other related administrative tasks. This is not a developer role but rather a...

  • Virtual Assistant

    3 days ago

    Manila, National Capital Region, Philippines 247 DDCT Full time ₱315,000 - ₱420,000 per year

    We are seeking a proactive Virtual Assistant to support a Nurse Practitioner (NP) in a psychiatry/healthcare setting. The role involves handling inbound and outbound patient calls, coordinating follow-ups, and providing administrative assistance while maintaining strict HIPAA compliance.Key ResponsibilitiesManage inbound and outbound calls to schedule...