Secretary to Director Cum Coordinator

5 days ago

Manila, Philippines IFTI Stone Full time

We are seeking a highly organized, professional, and proactive Secretary to Director Cum Coordinator to become the right hand to our Director/ General Manager. This is a dynamic, central role that touches every part of our business, from sales follow-up to critical administrative management. If you are a natural problem-solver who excels at multitasking and ensuring no detail is missed, we want to hear from you. Location: Manama, Kingdom of Bahrain Job Type: Full-Time Key Responsibilities Executive Support: Directly assist the General Manager with the daily management of business activities, calendar oversight, document preparation, and special projects. Travel & Logistics: Organize, prepare for, and assist the General Manager during business travels and meetings, ensuring all logistics are handled seamlessly. Sales & Customer Follow-up: Serve as a crucial communication bridge by following up with the Sales Team on pipeline activities and ensuring prompt, professional follow-up with customers via calls and email. Office Administration: Manage general office administration, including managing supplies, handling correspondence, and maintaining a functional and organized workspace. Record Keeping & Reporting: Maintain, organize, and archive critical business and administrative records. Compile and follow up on monthly task lists and operational reports. Meeting Coordination: Schedule, prepare materials for, and ensure action items are followed up on after internal sales team meetings. What You Bring Proven experience in an administrative, executive assistant, or operations coordination role. Exceptional organizational skills and a demonstrated ability to manage complex schedules and multiple tasks simultaneously. Excellent written and verbal communication skills; comfortable interacting with senior staff, sales teams, and customers. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Social Media and digital record-keeping systems. A high degree of professionalism, discretion, and ability to handle confidential information. A proactive mindset —you anticipate needs before being asked. Why Join Us? You will be joining a fast-paced, growth-oriented environment where your work directly contributes to the success of our leadership and our overall business operations. We offer a competitive salary, a friendly work environment and an opportunity for professional development. Job Details Seniority level: Mid-Senior level Employment type: Full-time Industry: Wholesale Building Materials Job function: Administrative Referral Note Referrals increase your chances of interviewing at IFTI Stone by 2x. #J-18808-Ljbffr

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