Admin, Facilities and Procurement Specialist

4 weeks ago

Makati, Philippines Maybank Investment Banking Group Full time

About the Role

We are looking for an Admin, Facilities & Procurement Specialist to manage procurement, vendor relations, and contract compliance while supporting facilities upkeep and office administration. You’ll play a key role in ensuring smooth daily operations, a compliant and safe workplace, and reliable vendor partnerships.

Responsibilities
  • Handle end-to-end procurement: supplier sourcing, comparative evaluation, due diligence, contract management, spend papers, and compliance reporting.
  • Coordinate with vendors and contractors for facilities and property management, including repairs, preventive maintenance (facilities and company vehicles), safety compliance, and office equipment monitoring (inventory, tagging, condition assessment, disposal).
  • Act as liaison between vendors and outsourcing unit to ensure proper coordination, validation, and compliance.
  • Provide administrative support: scheduling, document preparation, office records management, office supplies monitoring, processing vendor payments, and coordinating timekeeping of utility staff and messengers.
  • Handle renewals of insurance and OR/CR for company-issued cars.
  • Support event logistics for company activities and employee engagement programs.
Qualifications
  • College graduate with proven experience in procurement, admin support, and/or facilities management.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Organized, detail-oriented, and able to manage multiple priorities.
  • Strong verbal, written communication and interpersonal skills.
  • Knowledge of building systems and maintenance procedures is an advantage.
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