Head of Admin and Procurement

Position Accountability Statement:

The SAVP, Admin and Procurement is a senior leadership role responsible for overseeing the strategic direction and operational effectiveness of Maxicare, MaiHealth and MaxiLife's Admin and Procurement functions.

The SAVP will lead the development and execution of comprehensive procurement strategies, ensuring alignment with the organization's goals and objectives as well as be accountable for the management of the full Administration Department.

Job Description

• Provides strategy, oversight and direction for Admin and Procurement operations; develops, aligns and implements practices to optimize efficiency, increase scalability, manages risks, and deliver a highly delightful clientele experience for all stakeholders.
• Develops, aligns and implements practices to optimize efficiency, increase scalability, manages risks, and delivers a highly delightful clientele experience for all stakeholders.
• Oversee Procurement strategies across multiple categories, ensuring alignment with organizational objectives, optimizing supplier performance, and leading a team of procurement professionals.
• Collaborates with senior leadership to define procurement goals, develop long-term strategies, and drive continuous improvement across procurement activities, including governance, strategic sourcing, and supplier management

Key Responsibilities:

Leadership & Strategy:

• Develop and execute the overall procurement strategy, ensuring alignment with business objectives and operational goals.
• Lead, mentor, and manage a high-performing procurement team, including Procurement Governance and Strategic Procurement Managers.
• Collaborate with executive leadership to establish procurement-related KPIs, objectives, and metrics that drive performance.

Procurement Governance & Compliance:

• Oversee procurement governance to ensure that policies, procedures, and systems align with legal and regulatory requirements.
• Ensure compliance with internal procurement guidelines, ethical standards, and industry regulations.
• Monitor and report on procurement performance to ensure continuous improvement and risk mitigation.

Strategic Sourcing & Category Management:

• Lead strategic sourcing initiatives across multiple categories (Indirect MRO & Vehicles, Medical Supplies & Services, IT & Communication, Projects & Services, Third-Party Management, and Consultancy & Outsourced Services).
• Optimize procurement spend through cost-effective sourcing strategies, supplier negotiations, and long-term partnerships.
• Drive category management excellence by collaborating with key stakeholders to define needs, evaluate suppliers, and ensure high-quality service delivery.

Supplier Relationship Management:

• Build and maintain strong, collaborative relationships with suppliers and vendors to ensure quality, performance, and value delivery.
• Lead supplier performance reviews and continuously monitor supplier effectiveness, addressing performance gaps as needed.
• Promote supplier innovation and value-added services through effective relationship management and collaboration.

Procurement Process Improvement:

• Drive continuous process improvement initiatives, focusing on procurement efficiency, automation, and system optimization.
• Identify and implement best practices in procurement processes to deliver operational efficiency and cost savings.
• Foster a culture of innovation and excellence within the procurement team to optimize the procurement lifecycle.

Risk Management & Mitigation:

• Proactively manage procurement risks, including supply chain disruptions, cost volatility, and vendor-related risks.
• Develop and implement risk mitigation strategies to ensure continuity of supply and minimize exposure to procurement-related risks.
• Monitor external market trends and developments to anticipate and address potential procurement risks.

Collaboration with Cross-Functional Teams:

• Work closely with internal stakeholders such as Finance, Legal, Operations, and IT to ensure alignment on procurement strategies and requirements.
• Provide strategic guidance and support for major organizational projects and initiatives that require procurement involvement.
• Ensure seamless collaboration across departments to drive procurement excellence and meet organizational objectives.

Property Monitoring:

• Manages the asset transfers and disposals in compliance with company policies and procedures
• Monitors and ensures that property entitlement and assignment are complied with based on company policies and procedures Manages the proper receipting and deliveries of supplies, materials and equipment to both internal and external clients

Financial Administration

Other tasks:

• Performs other related functions that may be assigned by the immediate supervisor and/or Chief Operating Officer (COO).