Executive Assistant

Alta Outdoor Living creates bespoke outdoor spaces for both commercial and residential clients. Known for our award-winning designs, experienced craftsmanship, and refined processes, we ensure top-quality results. As dealers for brands like Azenco, Progressive Screens, Infratech Heaters, and partners with Trex, Deckorators, and Warming Trends, we offer a range of high-end outdoor accessories. We’re seeking a highly organized and proactive Executive Assistant to support daily operations, scheduling, communications, and marketing coordination for our growing company. The ideal candidate is tech-savvy, detail-oriented, and experienced in managing multiple platforms like GoHighLevel , JobTread , QuickBooks , and Google Workspace . Core Responsibilities Maintain company organization across photos, videos, documents, and digital assets. Manage company paperwork and ensure filing systems are up to date. Handle bookkeeping, bill payments, and vendor invoices in QuickBooks . Set up and maintain Project Management Software accounts, budgets, and project records. Communication & Scheduling Manage inboxes (Gmail ) and ensure timely, professional responses. Oversee Google Calendar , GoHighLevel , and Project Management Software scheduling – including syncs, reminders, and appointments. Answer and make phone calls via GoHighLevel . Handle scheduling for both personal and sales-related tasks. Coordinate travel plans, book flights/hotels, and manage itineraries. Documentation & Systems Create and maintain Standard Operating Procedures (SOPs) for all recurring tasks. Assist with drafting and updating the Company Operations Manual . Platform Expertise – GoHighLevel Enter contact data and maintain CRM records. Build forms, funnels, and automation workflows. Manage the Social Planner and schedule posts across platforms. Project Management Software / JobTread Update pricing, estimate job costs, and build project budgets. Manage project scheduling and vendor coordination (special orders, dumpsters, 811, materials, etc.). Handle customer invoicing, change orders, and subcontractor payments. Request and manage bids, permits, drawings, and engineering approvals. Marketing & Creative Support Support the marketing team by creating and posting content in Canva , CapCut , or similar tools. Research competitor websites for keywords and local SEO insights. Write short blog posts or AI-assisted content for under-optimized locations (e.g., Parker, Littleton, Greenwood Village, Cheyenne, Broadmoor, Black Forest). Post updates, photos, and responses on Google Business Profile (GBP) . Manage email campaigns , including long-term nurture and monthly newsletters. Assist with Google Ads , Facebook/Instagram Ads , and YouTube campaigns under supervision. Manage Pinterest boards (Azenco, Magnatrack) for inspiration and client engagement. Customer Experience & Operations Set up manufacturer warranties and rebate claims. Order end-of-project client gifts and maintain supplier lists. Ensure consistent follow-up and communication with clients. Outreach & Business Development Conduct cold calls to architects, engineers, commercial landscapers, country clubs, hotels, park districts, restaurants, and event centers. Maintain and update outreach lists with contact notes and follow-up reminders. Key Skills & Attributes Excellent organizational skills and attention to detail. Strong written and verbal communication . Experience with GoHighLevel , Project Management Software , QuickBooks , Google Workspace , Canva , and CapCut (or willingness to learn quickly). Ability to multitask and prioritize in a fast-paced environment. Self-motivated, dependable, and adaptable. Salary Compensation Range will be $1,600-1,900 US Dollars per month based on Experience 90 day trial period to make sure candidate and company are a good fit Hours expected to work is Monday-Friday 8 am - 5 pm Mountain Standard Time #J-18808-Ljbffr