Executive Assistant With Paralegal/Law Firm Experience

4 weeks ago

Santa Rosa, Philippines Buscojobs Full time

Overview

Executive Assistant With Paralegal Law Firm Ex...

1600 Pasig City, National Capital Region

Posted 5 days ago

Job Description

Permanent

This is a remote position.

JOB DESCRIPTION: PERMANENT DAY SHIFT - REMOTE Virtual Assistant - Administrative Organization type : Legal firm Work Schedule : 9-5 AEST To start 30 hours per week, may progress to Full time VA Rate : $7-8 AUD per hour

This is a remote position.

JOB DESCRIPTION: PERMANENT DAY SHIFT - REMOTE Virtual Assistant - Administrative Organization type : Legal firm Work Schedule : 9-5 AEST To start 30 hours per week, may progress to Full time VA Rate : $7-8 AUD per hour

Purpose : The position is responsible for providing a range of timely and accurate administrative support. This position is responsible for supporting the client to help him stay organized and complete tasks that allow him to focus on more advanced responsibilities. The role is integral to the success of the business.

Job Qualifications:

  • Must have at least 1-2years relevant experience in Administrative support preferably within the legal industry
  • Experience is using Clio software is a MUST
  • Strong communication and interpersonal skills
  • Great attention to details
  • Highly organized with good attention to detail
  • Experience in establishing and maintaining effective administrative systems and processes
  • Ability to work autonomously and as a team member
  • Savvy on social media
  • Good report writing skills
  • Background on minute taking
General tasks
  • Creating templates on Clio, loading or updating client information on the Clio portal, diverting calls to other departments and/or taking note of the message from the caller;
  • Loading client information/creating matters and to do the data entry to create templates from my precedents on the Clio portal.
Other Potential tasks
  • creating content and posting on social media
  • file management
Detailed Duties and Responsibilities
  • Admin tasks like email and calendar management
  • Data entry
  • Legal matter management
  • File Management
  • Drafting emails and documents
  • Chasing settlement letters
  • Do legal research
  • Handling inbound and outbound calls - diverting calls to other departments and/or taking note of the message from the caller
  • Schedule and coordinate staff and other meetings
  • Answers emails in a timely manner
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Write and edit documents from letters to reports and instructional documents
  • Post content on social media
  • Respond to service enquiries and requests on Social Media
  • Communicate and liaise with key stakeholders, services users, families, staff and advocates

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