Executive Assistant and Office Manager

Human Nature is the country’s leading brand of genuinely natural personal care, home care and cosmetic products. We are an enterprise with a heart - Love for the Philippines. Love for the poor. Love for the environment. Every individual in our company plays an important role in building a sustainable, world-class enterprise that brings us closer to our advocacy goals and sets an example in the industry as a business model of integrity and self-sacrificing service for the Filipino.

We’re looking for an experienced, efficient and well-organized individual with integrity and a heart for service, to provide administrative, executive and personal support to our 3 founders and manage our office in Paseo de Sta Rosa.

Responsibilities :

• Providing effective project management support to our Chairman, President, and Creative Director that includes, but not limited to - canvassing and costing out office equipment, materials and services (e.g., staff events and consolidated supplier gift options).
• Routing and prioritization of transmittals
• Booking and coordinating meetings, both internal and external; managing the calendar to take into consideration logistical requirements.
• Support office-wide initiatives such as events, staff meetings, and other organizational activities, providing logistical and operational support as needed. Preparing for meetings, including screening documents and enhancing presentations when appropriate
• Overseeing and managing the day-to-day operations of the office in Paseo de Sta. Rosa, ensuring a well-organized, efficient, and safe workplace. This includes managing office supplies, equipment, and services, as well as addressing maintenance and operational needs.
• Coordinate with vendors and service providers for office repairs, cleaning, and utilities management to maintain a clean and safe work environment.
• Plan and manage office layout and seating arrangements to optimize workspace efficiency and accommodate team growth.
• Collaborate with IT for the maintenance and setup of office equipment and ensure all technology resources are operational.
• Prepare and manage the office operations budget, ensuring cost-effective solutions for office needs and supplies.
• Implement and maintain workplace safety policies and procedures, including acting as the designated Safety Officer, conducting regular safety drills, and ensuring compliance with local regulations.
• Support the HR Representative in performing general HR and admin functions including, but not limited to, cascade of company announcements/information, maintaining an updated company directory, implementation of safety and HR policies, conduct of employee interviews and basic orientation

Qualifications:

• At least 5 years of work experience in similar capacity with verifiable references
• Quick-witted, flexible and experienced in dealing with people of all levels
• Clearly communicates in excellent English
• Must have experience working with expats/non-Filipinos
• Possesses a highly developed sense of initiative to anticipate needs
• Highly reliable
• Adept at problem-solving
• Team-oriented and with winsome interpersonal skills
• Experience with volunteer work or working in an NGO is a plus
• Trustworthy with matters of high confidentiality
• Strongly believes in the company’s advocacy and goals

What Human Nature Can Offer You:

• Flexible Working Arrangements*
• Shortened work hours by 7 hours during lean months
• Community Outreach Programs
• Competitive Compensation and Benefits (Performance Incentive, 13th Month Pay, HMO & Life Insurance Coverage)*
• Product Discounts
• New Born Baby Gift at 10,000
• Healthy and Encouraging Work Environment
• Pastoral Care
• No firing policy*

*Terms & Conditions apply

More About Us:

Human Nature began as an act of faith in God and love for the Filipino. It is because of these two things that we keep giving the best of our talents and resources to transform the lives of Filipinos.

Each personal care, home care, and beauty product Human Nature creates is a pledge to our mission to help uplift the working poor so they can be part of the new middle class.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative, Business Development, and Customer Service
• Industries Manufacturing, Retail, and Market Research

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