Contracts Administrator Assistant

4 weeks ago

Santa Rosa, Philippines Buscojobs Full time

Overview

Contracts Administrator Assistant job in Bacoor. This is a remote position with permanent status and day shift. Start: 30 hours per week, may progress to full-time. Rate: $7-8 AUD per hour.

Location note: Bacoor, Cavite (Philippines) / Remote work arrangement with a legal firm.

Job Description

This is a remote position.

JOB DESCRIPTION: PERMANENT DAY SHIFT - REMOTE Virtual Assistant - Administrative
Organization type: Legal firm
Work Schedule: 9-5 AEST

Purpose : The position is responsible for providing a range of timely and accurate administrative support. This position is responsible for supporting the client to help him stay organized and complete tasks that allow him to focus on more advanced responsibilities. The role is integral to the success of the business.

Job Qualifications:

  • Must have at least 1-2 years relevant experience in Administrative support, preferably within the legal industry
  • Experience in using Clio software is a MUST
  • Strong communication and interpersonal skills
  • Great attention to detail
  • Highly organized with good attention to detail
  • Experience in establishing and maintaining effective administrative systems and processes
  • Ability to work autonomously and as a team member
  • Savvy on social media
  • Good report writing skills
  • Background in minute taking
General Tasks
  • Creating templates on Clio, loading or updating client information on the Clio portal, diverting calls to other departments and/or taking note of the message from the caller
  • Loading client information/creating matters and data entry to create templates from precedents on the Clio portal
Detailed Duties and Responsibilities
  • Admin tasks like email and calendar management
  • Data entry
  • Legal matter management
  • File management
  • Drafting emails and documents
  • Chasing settlement letters
  • Legal research
  • Handling inbound and outbound calls - diverting calls to other departments and/or taking note of the message from the caller
  • Schedule and coordinate staff and other meetings
  • Respond to emails in a timely manner
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Write and edit documents from letters to reports and instructional documents
  • Post content on social media
  • Respond to service inquiries and requests on social media
  • Communicate and liaise with key stakeholders, service users, families, staff and advocates

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