Executive Assistant

3 weeks ago

Santa Rosa, Philippines Ecomexperts Full time

Executive Assistant / Operations Coordinator About Ecomexperts Ecomexperts is a specialized SEO agency for e‑commerce and B2B clients. We're a process‑driven team blending SEO excellence, automation, and creative execution. You’ll work directly with Marc (Founder/SEO Director) to strengthen team accountability, tighten execution systems, and turn ideas into action. The Role This role blends executive assistance, project coordination, and operational enablement. You’ll be the follow‑through engine that ensures nothing falls through the cracks: turning Slack messages into tasks, chasing deliverables, keeping SOPs current, improving team systems, coordinating training, and supporting marketing visibility. The job is open to applicants from the Philippines only due to timezone restrictions. Your Goal Help the team stay accountable, organised, and prepared so Marc can focus on strategy, growth, and leadership. Key Responsibilities Team Accountability & Project Follow‑Through (40%) Convert ideas and Slack/DMs into clear tasks with owners, due dates, and definition of done. Track tasks to completion and follow up until delivered. Maintain visibility dashboards and accountability trackers across departments. Identify blockers, elevate early, and ensure accountability loops are closed. Support system improvement initiatives in Freedcamp / Productive.io / internal tools. Run simple retrospective notes to improve workflows weekly. SOPs, Systems & Training (25%) Organise, update, and audit agency SOPs (BookStack / Google Docs / Drive). Build clarity between process vs. outcome; ensure SOPs are concise, current, and used. Coordinate training systems for new hires (checklists, onboarding templates, Loom libraries). Collect and document lessons learned into repeatable frameworks. Ensure every recurring task has an SOP and checklist before handoff. Client Meeting Preparation (20%) Prepare client meeting briefs: goals, open items, and supporting data or screenshots. Draft post‑meeting action summaries and circulate within 24 hours. Maintain a client context document for each active account (owner, goals, performance, red flags). Support Marc with presentation outlines, key talking points, or short summaries ahead of strategy sessions. Social Media & Brand Support (10%) Coordinate posting across LinkedIn, YouTube, and company profiles – pull clips, captions, and drafts. Manage content calendar (posts, stories, quotes, and snippets). Liaise with designers or copywriters to ensure timely delivery of posts. Track engagement metrics and flag high‑performing content. Maintain brand asset library (logos, headshots, templates, etc.). Ad‑Hoc & Special Projects (5%) Assist with internal initiatives – hiring workflows, client resource creation, team documentation. Research tools or processes that can improve team speed or quality. Take ownership of small improvement projects end‑to‑end. Success Metrics (Your KPIs) Task Closure Rate: 95%+ of assigned tasks completed within deadlines. SOP Accuracy: All active SOPs reviewed/updated quarterly. Meeting Readiness: 100% of client meetings prepared 24h prior; summaries delivered within 24h post‑meeting. Accountability Response Time:

  • Executive Assistant

    3 days ago

    Santa Rosa, Philippines LoftyHire Full time

    Role Executive Assistant Location Remote Working Hours EST About the Company A consultancy specializing in scaling Amazon businesses through data-driven growth strategies and operational optimization. Responsibilities Gather key updates from emails and Slack, organize them by department, and summarize important threads for review. Arrange meetings and calls,...

  • Executive Assistant

    2 weeks ago

    Santa Rosa, Philippines LoftyHire Full time

    Overview Role: Executive Assistant Location: Remote Working Hours: 2:00 PM - 10:00 PM PHT About the Company A consultancy specializing in scaling Amazon businesses through data-driven growth strategies and operational optimization. Responsibilities Gather key updates from emails and Slack, organize them by department, and summarize important threads for...

  • Executive Assistant

    1 week ago

    Santa Rosa, Philippines SmartScale360 Careers Full time

    SmartScale360 is a Vermont, USA-based outsourcing and staffing agency, providing top-tier remote talent to support businesses across North America. With over 20 years of outsourcing expertise, we help clients optimize operations, reduce labor costs, and scale efficiently. We are seeking a highly organized and proactive Executive Assistant to provide...

  • Executive Virtual Assistant

    3 weeks ago

    Santa Rosa, Philippines Bamboo Works Full time

    We are seeking a highly reliable and structured Executive Virtual Assistant to act as the operational right hand to the founders. The purpose of this role is to ensure the ecosystem runs efficiently across all projects, meetings, events, and client relationships. You will bring structure, reliability, and calm execution to a fast‑moving, international...

  • Executive Assistant

    3 weeks ago

    Santa Rosa, Philippines Clarke Point Pte Ltd Full time

    Company Overview Fitzgerald & Co Insurance Brokers is a specialist insurance brokerage based in Australia, delivering tailored insurance solutions to businesses and individuals. With years of experience in the industry, the firm is committed to providing professional, personalised advice and exceptional client service. The team leverages leading insurance...

  • Accounts Receivable/Payable Specialist

    2 weeks ago

    Santa Rosa, Philippines Wing Assistant Full time

    Please whitelist the domains " lever.co " and " hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is an opening exclusively for Filipino candidates. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully! Accounts Receivable/Payable Specialist...

  • Executive Assistant

    3 weeks ago

    Santa Rosa, Philippines Biospan Limited Full time

    Executive Assistant (Remote) – Health and Fitness We are looking for a highly organised, tech‑savvy Executive Assistant to support the CEO of a fast‑growing international company in the health and wellness space. This role goes beyond basic admin – you will be the CEO’s right hand, helping manage daily operations, finance tasks, automation...

  • Executive Assistant with Asana Proficiency

    3 weeks ago

    Santa Rosa, Philippines Medium Full time

    Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...

  • EIB - Executive Assistant (EA+)

    4 weeks ago

    Santa Rosa, Philippines Firm Advisory Full time

    Overview We are hiring an executive assistant to support business operations and marketing for a small business that provides training and strategic support for nonprofits. This remote role involves the development of online educational courses, content creation, development of marketing collateral, social media management, calendar, email and CRM...

  • E-Commerce Executive

    2 weeks ago

    Santa Rosa, Philippines Love, Bonito Full time

    About us Love, Bonito is a digital-first company on a mission to empower the everyday Asian woman and inspire self-confidence. We are Southeast Asia’s leading womenswear brand, headquartered in Singapore, with an omnichannel presence across Hong Kong SAR China, Indonesia, Malaysia and a retail franchise in Cambodia. In addition, we have also expanded into...