Executive Secretary To The President

3 weeks ago


Metro Manila Philippines Buscojobs Full time

Executive Secretary To The President

Makati City, National Capital Region

Salary: ₱ - ₱

Posted 1 day ago

Job Description

OVERVIEW

Looking for an experienced and organized individual ready to take on a pivotal role in our company. We're currently seeking a proactive and detail-oriented Executive Secretary to be based in Makati City.

Key Responsibilities
  • Oversee daily operations through collaboration with senior management and division leads.
  • Perform a range of administrative tasks including managing calendars, generating correspondence, organizing files, and coordinating corporate meetings and follow-ups.
  • Act as the point of contact among executives, employees, clients, and external partners.
  • Handle company and project-related documents, including letters, meeting minutes, memos, progress reports, and other technical documents.
  • Prepare and monitor budget.
  • Manage communication between management and different departments and customers.
  • Liaise with internal and external executives on various projects and tasks to achieve goals and nurture business relationships.
  • Undertake highly confidential and delicate assignments.
  • Coordinate complex scheduling and extensive calendar management.
  • Manage content and flow of information to senior leadership.
  • Handle business trip documentation, hotel bookings, and transportation arrangements for executives, expatriates, and VIP guests.
Qualifications
  • Proven experience as an Executive Secretary or similar administrative role.
  • Excellent organizational and multitasking abilities.
  • Strong English communication and interpersonal skills.
  • Proficient in Microsoft Office 365.
  • High level of discretion and confidentiality.
  • Detail-oriented with the ability to anticipate needs.
  • Ability to work independently and proactively.
  • Strong problem-solving skills.
  • Knowledge of budget management.
  • Experience in handling highly confidential and delicate assignments.
  • Familiarity with project-related documents and technical documents.
  • Prior experience in coordinating complex schedules and extensive calendar management.
  • Exceptional coordination skills and top-of-the-line customer service.
Other Information

Working Conditions: Onsite, Office + Travel for work and errands. Monday to Friday, 8:00 AM to 5:00 PM or 6:00 AM to 2:00 PM; Saturday, 8:00 AM to 12:00 PM (half day).

Hiring Process: Initial Interview (HR Online); 2nd Interview (HR VP In-person); Final Interview (President In-person). Transportation and Meal Allowance, Shuttle Service, HMO, Leave Credits: 15 SL + 15 VL.

Job Types: Full-time, Permanent

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