Executive Assistant

We’re seeking a high-capacity, tech-forward Executive Assistant to support Josh Linkner —5x tech entrepreneur, 2x New York Times bestselling author, venture capitalist, and globally sought-after keynote speaker. This isn’t a traditional admin role; it’s a dynamic opportunity for someone who thrives in fast-paced environments, loves to bring structure to complexity, and is excited to be embedded at the center of innovation, entrepreneurship, and thought leadership. This full-time role blends high-level executive support with project execution, systems thinking, and direct exposure to the inner workings of venture capital, public speaking, content creation, and high-growth business building.

1. Executive Support & Calendar Architecture (60%)

● Own and optimize a fast-moving, ever-changing calendar—balancing speaking engagements, board meetings, venture-related work, and media opportunities.

● Book and manage complex travel, across time zones, with precision and proactive thinking.

● Field inbound communications, prioritize what matters, and ensure nothing slips through the cracks.

● Draft correspondence, prepare briefing materials, and support day-to-day execution at the highest level.

2. Project Execution & Systems Thinking (15%)

● Lead and support business and personal special projects from start to finish—bringing structure, follow-through, and calm to the chaos.

● Build and maintain streamlined workflows, leveraging tech and tools.

● Proactively identify opportunities to increase efficiency and give time back to the executive.

3. Strategic Support & Executive Leverage (15%)

● Provide behind-the-scenes support for high-level meetings, including board meetings, investor discussions, keynote prep, and venture-related engagements.

● Track follow-ups, action items, and deliverables that arise from strategic conversations—and ensure they’re executed with excellence.

● Help translate ideas into structured plans and next steps, enabling faster decisions and greater momentum across ventures. ● Act as an extension of Josh in managing critical priorities and building capacity for high-impact work.

4. Administrative Operations (10%)

● Help manage office systems, digital filing, and administrative workflows.

● Support HR and finance processes (vendor coordination, expense reports, onboarding).

● Coordinate logistics for events, team meetings, and offsites

You Might Be a Fit If You...

●Are extremely detail-oriented and excellent at precision follow-through.

● Are a natural systems thinker who can break down complexity into elegant execution.

● Love the blend of big picture + precision—you can spot a typo and organize a board meeting in the same day.

● Are curious, tech-savvy, and deeply comfortable with modern productivity tools and automation—including using AI to increase efficiency, unlock capacity, and generate net-new ideas.

● Are hungry to learn, humble in your approach, and motivated by growth.

● Have a no-task-too-small attitude and thrive in high-energy, fast-moving environments

●2–5 years of experience in executive support, operations, or chief-of-staff-like roles.

● Strong capability in modern productivity and communication tools (Google Workspace, HubSpot, Slack, etc.).

● Excellent verbal and written communication, discretion, and time management.

● Proven ability to handle ambiguity and juggle competing priorities with grace.

● Bonus points for experience in startups, venture capital, media, or fast-paced environments.

Job type: Fulltime

Shift Schedule: Monday to Friday 7:00am to 3:00pm PST