Admin Assistant

3 days ago

Mandaluyong, Philippines Filinvest Group Full time

Responsible in monitoring the movement of assets and maintaining the facilities of site offices. Other responsibilities are processing of billing payments such as telecom, utility, and power, maintenance of facilities and company vehicle, assets and furniture inventory and other job-related tasks under Corporate Administration.DUTIES AND RESPONSIBILITIESASSETS AND SUPPLIES MONITORINGMonitor and assists in assets and supplies movements such receiving transferring and returning to accountable employee.Process the repair, selling, and disposal of assets and suppliesGenerate monthly reports to update the monitoring of assets and suppliesMODEL UNITS/SHOWROOM INVENTORYSchedule inventory of model units, showroom, and clubhouseMonitor movements of model units, clubhouse, and technical and marketing office movable itemsEnsure proper turnover of items to Subdivision Administrator, Project Engineer and/or Project DevelopmentParticipate in the inspection of model units or showroomUpdate database to generate the total amount of all acquired itemsVEHICLE AND FACILITIES MAINTENANCEProcess repair and/or disposal of company vehicleProcess renewal or registration of company vehicle and car planFacilitate insurance claims for vehicular accidentsMonitor the compliance of Company Vehicle Utilization PolicyBILLINGProcess site billing including telephone, courier, utility, repair and powerMonitor and record check payment of all utility paymentsEnsure with the concerned department any unusual call from telco billingsTECHNICAL COMPETENCIES AND SKILLSProficient in Microsoft Word and ExcelCan work within deadlinesHas strong stress managementPeople SkillsHas customer service attitudeEDUCATION, TRAININGS, LICENSES REQUIREDAny 4 - year business courseAt least 1 yr work experience

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