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Administrative Assistant

2 months ago

Tuguegarao City, Cagayan Valley, Philippines Elite Virtual Employment Solutions ( EVES ) Full time
Seeking detail-oriented Administrative Assistant to manage various administrative tasks, ensure efficient operation of company processes, and provide exceptional support to HR, finance, and operational workflows. Key responsibilities include reviewing and verifying documentation, assisting vendors, overseeing payroll compliance, and managing company systems. Strong attention to detail, proficiency in administrative software, and excellent communication skills required. Experience with timekeeping and payroll systems a plus. Elite Virtual Employment Solutions (EVES) is a leading offshoring company connecting global businesses with top-tier talent from provincial areas of the Philippines. We offer competitive benefits, professional growth, and a positive company culture.

Job Description:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for managing various administrative tasks to ensure efficient operation of our company's processes. Your key responsibilities will include:

  • Review and Verify Documentation: Review and verify administrative documentation, including logbooks, invoices, and employee records, ensuring accuracy and compliance with company policies.
  • Assist Vendors: Assist vendors by responding to payment inquiries and managing overdue invoice concerns.
  • Oversee Payroll Compliance: Ensure that labor reports, minimum wage regulations, and timekeeping systems are accurate and up to date. Monitor break violations and review timecard discrepancies for auto clock-outs.
  • Manage Company Systems: Manage company systems like Heartland, 7Shifts, and Plate IQ, ensuring data is accurate and regularly updated. Pull reports, process termination records, and ensure system warnings are cleared.
  • Coordinate Monthly Signature Requests: Coordinate monthly signature requests using DocuSign and track completion by employees. Generate employee reports for internal use and ensure all documentation is signed and submitted in a timely manner.
  • Update Employee Records: Regularly update employee records in Heartland, including wage adjustments and compliance with labor laws, ensuring that all relevant employee and payroll data are accurate and up to date.

Requirements:

  • Strong Attention to Detail: Strong attention to detail and accuracy in handling financial and HR documents.
  • Proficiency in Administrative Software: Proficiency in using administrative software such as Heartland, 7Shifts, Plate IQ, and DocuSign.
  • Excellent Communication Skills: Strong communication skills, with the ability to liaise effectively with vendors and managers.
  • Experience with Timekeeping and Payroll Systems: Experience with timekeeping and payroll systems is a plus.

About EVES:

Elite Virtual Employment Solutions (EVES) is a leading offshoring company connecting global businesses with top-tier talent from provincial areas of the Philippines. We offer competitive benefits, professional growth, and a positive company culture.