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Legal Secretary
2 weeks ago
Job Functions:
- Answer, screen, and refer phone calls to the party concerned, make outgoing calls for superiors;
- Receive and sort incoming mails, referring to superiors those requiring attention;
- Route or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed records;
- Arrange and keep appointment and hearing schedules and due dates for filing in court and remind superiors of these, and attend to changes in schedules as necessary and as required;
- Assist in preparing reports and correspondences such as notices/agenda/minutes of meetings, certificates, affidavits, letters, motions for extension, annexes/exhibits to pleadings;
- Scan documents for attachment to e-mail to be sent out by superiors;
- Take dictation and transcribe shorthand notes;
- Provide complete and accurate information on all forms that are submitted to units/departments for processing;
- Facilitate processing and payment of phone bills by tracking calls, providing all required information for calls made by their respective lawyer-bosses;
- Coordinate with Administrative Assistants on billings and account receivables;
- Make reservations for venue/equipment and prepare other requirements (sufficient printed copies, etc.) for meetings.For partners' secretaries:
- Perform billing and billing-related functions;
- Submit bill/reimbursements for payment to the Accounting Manager for processing;
- Maintain information and documents for regular use: IBP no., PTR, CTC, Roll no., MCLE no., CPA accreditation no. and other personal information (plate no., insurance policy dates, and the like). Qualification Guides:
Education: Graduate of any business course
Experience: Fresh graduates and experienced professionals are welcome to apply.
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