executive assistant

2 weeks ago

Davao City, Davao, Philippines Genius Technologies Inc. Full time

PA, EA & Secretarial (Administration & Office Support)

Reporting directly to the Chief Operating Officer (COO), the Executive Operations Assistant plays a crucial role in providing executive, administrative, and development support to the COO, President/Chief Executive Officer (CEO), and the Senior Management Team (SLT). This position serves as the primary point of contact for internal and external constituencies concerning matters pertaining to the Office of the COO. The Executive Assistant also acts as a liaison to the CEO, Board of Directors, and senior management teams, coordinating executive outreach and external relations efforts and overseeing special projects.

Responsibilities

  • Completes a broad variety of administrative tasks for the COO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

The said employee performs a wide range of duties including some or all of the following:

  • Organizes meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Following the meetings, drafts minutes and circulates to participants.
  • Provides a bridge for smooth communication between the COO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management team.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the COO, some of which may have organizational impact.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
  • Enhances COO's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Perform other related tasks, projects, and/or activities that may be assigned by the COO.

Qualifications:

  • Must be a graduate of Management, Accounting, Communication and other related courses.
  • With at least 3-year solid work experience as Secretary or related position
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Excellent communication and analytical skills
  • Has initiative to work without being told to do so, ability to work independently and under pressure.
  • Can handle multiple tasks and be able to accomplish tasks assigned within the time frame and expected output.
  • Flexible and willing to be trained.
  • Knowing how to drive a 4-wheel vehicle is an advantage.

Skills:

  • High level of self-motivation and determination to achieve end result.
  • High ability in overcoming objectives.
  • High motivation skills
  • Creative and analytical thinking
  • Has initiative
  • Strong oral, written communication and numerical skills
  • Organized

Travel:

  • As needed.
Your application will include the following questions:

Which of the following Microsoft Office products are you experienced with?

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