Executive Assistant to the President/Management Team

2 weeks ago


Manila, National Capital Region, Philippines Global Flow-Solutions Inc. Full time

Title: Executive Assistant to the President/Management Team

Location:

This position will be based in Manila (Temporary in Plaridel Bulacan) , with occasional travel required to our site in Bulacan or other locations as needed to support the President and management team.

Company Description:

We are a dynamic and fast-growing BPO company, Global Flow-Solutions Inc. Our commitment to excellence and innovation has positioned us as a leader in our field. We are seeking an exceptional Executive Assistant to provide high-level support to our President.

Job Description:

We are looking for a highly organized and professional Executive Assistant to provide personalized administrative support to the President in a well-organized and timely manner. The ideal candidate will be a proactive problem solver with exceptional communication skills and the ability to handle a variety of tasks with grace and efficiency.

Responsibilities:

1. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the President.

2. Manage and maintain the President's schedule, including scheduling appointments, meetings, and travel arrangements.

3. Prepare and edit correspondence, communications, presentations, and other documents on behalf of the President.

4. Conduct research and compile data to support the President in decision-making and strategic planning.

5. Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

6. Support the management team by assisting with various administrative tasks, including but not limited to, document preparation, data analysis, and project coordination.

7. Handle confidential information with discretion and professionalism.

8. Anticipate the needs of the President and management team and proactively address them.

9. Assist with special projects and initiatives as assigned by the President.

10. Act as a liaison between the President, management team, and other departments within the organization.

11. Perform general administrative duties such as answering phones, managing mail, and ordering office supplies.

12. Perform other duties as assigned to support the efficient operation of the President's office and the organization as a whole.

Qualifications:

1. Bachelor's degree in Business Administration, Communications, or related field preferred.

2. Proven experience as an Executive Assistant or similar role, preferably in a BPO (Business Process Outsourcing) company.

3. Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.

4. Strong attention to detail and accuracy in all work.

5. Exceptional written and verbal communication skills.

6. Proficiency in Microsoft Office Suite and other relevant software applications.

7. Ability to maintain a high level of professionalism and confidentiality.

8. Proactive problem solver with the ability to work independently and as part of a team.

9. Ability to adapt to changing priorities and work in a fast-paced environment.

Job Types: Full-time, Fresh graduate

Pay: Php16, Php20,000.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • 13th month salary
  • Overtime pay
  • Performance bonus

Expected Start Date: 06/03/2024


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